Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 19 September 2024 at 7.30pm at Hurstpierpoint Village Centre.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                                                      Friday 13 September 2024

Committee Membership: Cllr David Evans, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Duncan Ranger (Chair), Cllr Julia Shorrocks and Cllr Annette Street.

AGENDA

1. Apologies for absence:  To receive and accept apologies for absence.

• Declarations of interest: To note any declarations of interest. 

• Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 15 August 2024 Finance, Governance & Estates Committee meeting.

4.         Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

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• 5.         Parish Council Financial Monitoring for Month 5 (August 2024): To note:

5.1          Payments of £26,881.73 (EX VAT).  This includes July salaries but does not include August salaries.

5.2          Receipts of £51,756.00 (VAT N/A).  This includes 44,854.26 of Section 106 funds for the Reeds Lane Drainage Project.

5.3          Bank Reconciliations.

5.4          Balance Sheet.  

5.5          Income and Expenditure. 

5.6          Nominal Ledger

5.7          The funds held in CCLA shares on 31 August 2024 are £108,331.54.

5.8          Deposits and investments accounts held on 31 August 2024: 

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• 6.         Village Centre Financial Monitoring for Month 5 August 2024): To note:

6.1          Payments of £4,345.81 (VAT N/A).   

6.2          Receipts of £1,198.80 (VAT N/A).

6.3          Bank Reconciliations.

6.4          Balance Sheet.

6.5          Income and Expenditure.

6.6          Bank accounts held are i) CAF Cash Current Account; and ii) CAF Gold Savings Account.  Maturity dates do not apply.

7.         Parish Action Plan:  To review the items for the Committee on the new Parish Action Plans for 2024/2025. 

8.         Estates & Facilities Update:  Toreceive and note an update report on Estates & Facilities Management. 

9.         Internal Controls and Asset Register:  To review the internal controls completed in September 2024 and note the updated asset register.  The Asset Register Policy will be reviewed in May 2025.

10.       To note any further information items, correspondence received or requests.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.