Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 5 December 2024 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 29 November 2024
Committee Membership: Cllr David Evans, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Duncan Ranger (Chair), Cllr Julia Shorrocks and Cllr Annette Street.
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
- Declarations of interest: To note any declarations of interest.
- Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 21 November 2024 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
- 5. Parish Council Financial Monitoring for Month 8 (November 2024): To note:
5.1 Payments of £57,988.89 (EX VAT). This includes November salaries.
5.2 Receipts of £14,005.69 (VAT N/A).
5.3 Bank Reconciliations.
5.4 Balance Sheet.
5.5 Income and Expenditure.
5.6 Nominal Ledger
5.7 The funds held in CCLA shares on 30 November 2024.
5.8 Deposits and investments accounts held on 30 November 2024:
| Financial Institution | Account Type | Maturity Date |
| Unity Trust | Current Account | N/A |
| Unity Trust | Savings Account | N/A |
| Nationwide | 95 Day Savings Account | 95 Days notice |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 24/06/2025 |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 27/11/2025 |
| United Trust Bank | 1 Year Fixed Term | 19/12/2024 |
| Redwood Bank | 1 Year Fixed Term | 01/03/2025 |
- 5.9 To consider the renewal offer from the United Trust Bank which matures on 19 December 2024.
- 6. Village Centre Financial Monitoring for Month 8 (November 2024): To note:
6.1 Payments of £15,674.32 (VAT N/A). This includes a £10,000 transfer to the Savings Account.
6.2 Receipts of £4,487.54 (VAT N/A).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
- 7. Parish Action Plan: To review the items for the Committee on the Parish Action Plans for 2024/2025.
8. Estates & Facilities Update: Toreceive and note an update report on Estates & Facilities Management.
9. Draft Council Budget 2025/26: To review and assess the Parish Council budget requirements for 2025/26 and recommend them to Council for approval.
10. To note any further information items, correspondence received or requests.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.