Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 19 June 2025 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 13 June 2025
Committee Membership: Cllr Duncan Ranger (Chair), Cllr Helena Browne, Cllr Rodney Jackson, Cllr David Evans, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Julia Shorrocks and Cllr Annette Street (Vice-Chair).
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
2. Declarations of interest: To note any declarations of interest.
3. Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 15 May 2025 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
5. Parish Council Financial Monitoring for Month 2 (May 2025): To note:
5.1 Payments of £112,550.40 (Ex VAT). This includes a £80,000 transfer to the Unity Savings Account and the April 2025 salaries but does not include the May 2025 salaries.
5.2 Receipts of £4,356.16 (VAT N/A).
5.4 Balance Sheet.
5.5 Nominal Ledger.
5.6 Income and Expenditure.
5.7 The funds held in CCLA shares on 31 May 2025 are £112,244.47.
5.8 Deposits and investments accounts held on 31 May 2025 are as follows:
| Financial Institution & Credit Ratings at 11 April 2025 | Account Type | Interest AER % | Maturity Date |
| Unity Trust | Current Account | 0 | N/A |
| Unity Trust | Savings Account | 2.52 | N/A |
| Nationwide | 95 Day Savings Account | 3.60 | 95 Days notice |
| Cambridge & Counties | 1 Year Fixed Term | 4.35 | 24/06/2025 |
| Cambridge & Counties | 1 Year Fixed Term | 5.1 | 27/11/2025 |
| United Trust Bank | 1 Year Fixed Term | 5.0 | 19/12/2025 |
| Hampshire Trust Bank | 1 Year Fixed Term | 4.36 | 01/03/2026 |
5.9 To consider the renewal offer from the Cambridge & Counties Bank dated 10 June 2025 for the Fixed Rate Bond which matures on 24 June 2025.
6. Village Centre Financial Monitoring for Month 2 (May 2025): To note:
6.1 Payments of £TBC (VAT N/A).
6.2 Receipts of £TBC (VAT N/A).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
6.6 Nominal Ledger.
6.7 Bank accounts held on 30 April 2025 are i) CAF Cash Current Account with 0.2% interest; and ii) CAF Gold Savings Account with 1.85% interest. Maturity dates do not apply.
7. Parish Action Plans: To review the Committee Action Plans for 2025/2026.
8. Estates & Facilities Update: Toreceive and note an update report on Estates & Facilities Management.
9. Hurst Meadows Working Group: To note the minutes of the Hurst Meadows Working Group on 5 June 2025.
10. Hurst Meadows & Ancient Woodland Tree Works: To consider a briefing note outlining the tree works required following the tree risk assessments for Hurst Meadows and the ancient woodlands, and to appoint contractors to complete the works totalling £2,605.00.
11. Repairs to Bus Shelters etc: To consider a briefing note outlining repairs needed for the High Street bus shelters, Hurstpierpoint village sign and the Village Centre outdoor seating.
12. Van Lease Options: To consider a briefing note outlining options for a new van lease from September 2025.
13. To note any further information items, correspondence received or requests.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.