Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 17 July 2025 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 11 July 2025
Committee Membership: Cllr Duncan Ranger (Chair), Cllr Helena Browne, Cllr Rodney Jackson, Cllr David Evans, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Julia Shorrocks and Cllr Annette Street (Vice-Chair).
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
- Declarations of interest: To note any declarations of interest.
- Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 19 June 2025 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
- 5. Parish Council Financial Monitoring for Month 3 (June 2025): To note:
5.1 Payments of £43,864.08 (Ex VAT). This includes the May 2025 salaries but not the June 2025 salaries, plus the £4,019 for the works at the Chapel.
5.2 Receipts of £9,830.95 (VAT N/A).
5.4 Balance Sheet.
5.5 Nominal Ledger.
5.6 Income and Expenditure.
5.7 Q1 VAT Claim 2025-26.
5.8 The funds held in CCLA shares on 30 June 2025 are £112,657.35.
5.9 Deposits and investments accounts held on 30 June 2025 are as follows:
| Financial Institution & Credit Ratings at 11 April 2025 | Account Type | Interest AER % | Maturity Date |
| Unity Trust | Current Account | 0 | N/A |
| Unity Trust | Savings Account | 2.52 | N/A |
| Nationwide | 95 Day Savings Account | 3.60 | 95 Days notice |
| Cambridge & Counties | 1 Year Fixed Term | 4.4 | 24/06/2026 |
| Cambridge & Counties | 1 Year Fixed Term | 5.1 | 27/11/2025 |
| United Trust Bank | 1 Year Fixed Term | 5.0 | 19/12/2025 |
| Hampshire Trust Bank | 1 Year Fixed Term | 4.36 | 01/03/2026 |
- 5.10 To note the renewal of the Cambridge & Counties Bank one year fixed term deposit, earning 4.4% interest, which matures on 24 June 2026.
- 6. Village Centre Financial Monitoring for Month 3 (June 2025): To note:
6.1 Payments of £TBC (VAT N/A).
6.2 Receipts of £TBC (VAT N/A).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
6.6 Nominal Ledger.
6.7 Bank accounts held on 30 June 2025 are i) CAF Cash Current Account with 0.2% interest; and ii) CAF Gold Savings Account with 1.85% interest. Maturity dates do not apply.
7. Parish Action Plans: To review the Committee Action Plans for 2025/2026.
8. Estates & Facilities Update: Toreceive and note an update report on Estates & Facilities Management.
9. Hurst Meadows Working Group: To note the minutes of the Hurst Meadows Working Group on 3 July 2025 held on site.
10. Van Comparison Costs: To consider a briefing note showing comparisons between leasing and purchase costs of a new works van.
11. To note any further information items, correspondence received or requests.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.