Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 18 September 2025 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 12 September 2025
Committee Membership: Cllr Duncan Ranger (Chair), Cllr Helena Browne, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Julia Shorrocks and Cllr Annette Street (Vice-Chair).
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
2. Declarations of interest: To note any declarations of interest.
3. Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 14 August 2025 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
- 5. Parish Council Financial Monitoring for Month 5 (August 2025): To note:
5.1 Payments of £48,706.70 (Ex VAT). This includes both the July and August salaries.
5.2 Receipts of £21,276.17 (VAT N/A).
5.4 Balance Sheet.
5.5 Nominal Ledger.
5.6 Income and Expenditure.
5.7 The funds held in CCLA shares on 31 August 2025 are £113,459.06.
5.8 Deposits and investments accounts held on 31 August 2025 are as follows:
| Financial Institution | Account Type | Interest AER % | Maturity Date |
| Unity Trust | Current Account | 0 | N/A |
| Unity Trust | Savings Account | 2.52 | N/A |
| Nationwide | 95 Day Savings Account | 3.4 | 95 Days notice |
| Cambridge & Counties | 1 Year Fixed Term | 4.4 | 24/06/2026 |
| Cambridge & Counties | 1 Year Fixed Term | 5.1 | 27/11/2025 |
| United Trust Bank | 1 Year Fixed Term | 5.0 | 19/12/2025 |
| Hampshire Trust Bank | 1 Year Fixed Term | 4.36 | 01/03/2026 |
6. Village Centre Financial Monitoring for Month 5 (August 2025): To note:
6.1 Payments of £7,308.55 (VAT N/A).
6.2 Receipts of £520.60 (VAT N/A).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
6.6 Bank accounts held are i) CAF Cash Current Account with 0.2% interest; and ii) CAF Gold Savings Account with 1.75% interest. Maturity dates do not apply.
7. Parish Action Plans: To review the Committee Action Plans for 2025/2026.
8. Estates & Facilities Update: Toreceive and note an update report on Estates & Facilities Management.
9. Hurst Meadows Working Group: To note the minutes of the Hurst Meadows Working Group on 4 September 2025 held on site.
10. Reeds Lane Rec Tree Felling: To consider a briefing note setting out quotes to fell a diseased oak at Reeds Lane Recreation Ground (north).
11. Chapel Decorating and Repairs: To consider a briefing note setting out quotes to repair one door, the stained glass windows and to decorate the interior of the Chapel and the window frames.
12. To note any further information items, correspondence received or requests.