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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the MEETING of the Finance & Governance Committee to be held on Thursday 17 March 2022 at 7.30pm in the Hurstpierpoint Village Centre Conference Room.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                                  Friday 11 March 2022

Committee Membership: Cllr Malcolm Llewellyn (Chair), Cllr Duncan Ranger (Vice-Chair), Cllr Allan Brown, Cllr Rodney Jackson, Cllr Seth Jee, Cllr John Lowman, Cllr Claire Majsai (plus two vacancies).

  1. Apologies for absence:  To receive and accept apologies for absence.
  • Declarations of interest: To note any declarations of interest. 

3.        Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the 17 February 2022 Finance & Governance Committee meeting.

4.        Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

5.        Payments and receipts for Month 11 (February 2022): To note:

5.1         Payments of £38,032.77 (excl. VAT).

5.2         Receipts of £14,135.46 (VAT Not Applicable). 

6.        Financial monitoring for Month 11 (February 2022): To note the account records in accordance with the Financial Regulations of the Parish Council, as follows:

6.1         Bank Reconciliations.  

6.2         Balance Sheet.

6.3         Detailed Income and Expenditure by Budget Heading. 

7.        Deposits and investments for Month 11 (February 2022):  To note:

7.1      The Parish Council held the following balances on 28 February 2022:

Financial InstitutionAccount TypeMaturity DateAmount
Unity TrustCurrent AccountN/A£179,765.98
Nationwide95 Day Savings Account95 days’ notice£84,336.72
Cambridge & Counties BS3 Year Fixed Term Bond21/06/2022£48,000.00
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2022£50,000.00
United Trust Bank1 Year Fixed Term18/12/2022£100,000.00
Hodge Bank1 Year Fixed Term14/02/2023£99,787.50

7.2      The funds held in CCLA shares on 28 February 2022 of £46,410.38. 

7.3      The Hodge Bank one year fixed term bond holding £85,000 (plus interest £212.50), matured on 14 January 2022 and a decision was made at the 9 December 2021 Committee (Minute F21/22.069.5) to reinvest the balance and increase it to £100,000.  However, although Hodge bank was instructed to also reinvest the £212.50 interest received, they actually transferred it into the Unity Trust Bank current account.  Hence the balance for Hodge Bank shows as £99,878.50.  The £212.50 has now been returned to the Hodge Bank Account returning the balance to £100,000.  This will be shown in the Bank Statement next month.

8.        Parish Action Plan: To review the Parish Action Plan Version 20 as agreed at Council on 24 February 2022.

9.        Reserves Policy:  To consider the financial Reserves Policy for recommendation to Council on 24 March 2022 for approval and adoption.

10.      Ear Marked Reserve:  To review the earmarked reserves and agree to recommend any adjustments to Council for approval and adoption.

11.      Asset Register:  To re-consider the final draft asset register for recommendation to Council for approval and adoption.

12.      National Pay Award:  To note the National Joint Council for Local Government Services (NJC) new rates of pay applicable from (and backdated to) 1 April 2021 and the effect on the 2020/21 and 2022/23 budgets.

13.      Land at Brown Twins Road: To receive a verbal update on quotes for Surveying the land at Brown Twins Road/Trinity Court owned by West Sussex County Council.

14.      To note any further information items, correspondence received or requests.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.