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Hurstpierpoint & Sayers Common
Parish Council

Committees

Planning & Environment Committee

Membership:

Martin Machan (C)
David Evans
John Lowman
Tony Lank (VC)
Peter Griffiths
Bob Sampson
Michael Avery
Stephen Hand
Julia Shorrocks
Allan Brown
Seth Jee

Terms of reference:

  • Review planning applications and make recommendations to the planning authority
  • Review street closure applications
  • Agree protocol for delegation of minor applications to committee Chairman and Vice Chairman to determine
  • Develop and monitor implementation of Parish Environment Policy
  • Lead for Parish environment matters
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year
  • Neighbourhood plan
  • Mid sussex, South Downs and West Sussex

Community Engagement Committee

Membership:

Claire Majsai (C)
David Evans
Tony Lank
Bob Sampson (VC)
Peter Griffiths
Duncan Ranger
Michael Avery
Seth Jee
Helen Bedford (co-opted)

Terms of reference:

  • Liaison with community topics and local groups
  • Allocation of grants
  • Maintain and monitor emergency plan
  • Monitor winter maintenance delivered by other authorities
  • Supervise Council’s communications – website, noticeboards, newsletter, social media
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year

Finance & Governance Committee (Membership to include Chairs of Committees)

Membership:

Malcolm Llewellyn (C)
Stephen Hand
John Lowman
Julia Shorrocks (VC)
Rodney Jackson
Duncan Ranger
Allan Brown
Seth Jee

Terms of reference:

  • Lead for Parish Action Plan
  • Approval of payments outside the delegated authority of other committees
  • Income, expenditure and bookkeeping checks
  • Budget preparation
  • Monitoring of compliance with Financial Regulations
  • Reviewing corporate and financial risks and insurance arrangements
  • Property management, leases and contracts outside the delegated authority of other committees
  • Set internal audit process
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year

Estates & Facilities Management Committee

Membership:

Allan Brown (C)
Stephen Hand
Claire Majsai
Malcolm Llewellyn (VC)
Rodney Jackson
Bob Sampson
David Evans
John Lowman

Terms of reference:

  • Supervise routine maintenance and regulatory compliance of the Parish Council estate, including Hurst Meadows, Village Centre and Court Bushes Hub, and the appointment of contractors and the implementation of new projects approved by the Council
  • Review operational and management issues relating to streetlights, toilets, recreation grounds, waste and dog bins, cemetery trees and allotments
  • Oversee the day to day operation and use of the Village Centre (as delegated by Council as sole trustees of the charity) and the Court Bushes Hub
  • Monitor the financial performance and review charging rates for the Village Centre and Court Bushes Hub
  • Ensure the terms of the lease are being met at the Village Centre and Court Bushes Hub
  • Consider recommendations and advice from the Hurst Meadows Advisory Board and the Advisory Groups for the Village Centre and Court Bushes Hub
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year

Highways & Cycleways Joint Council Working Group

Membership:

Tony Lank (C)
Malcolm Llewellyn
Peter Griffiths
Julia Shorrocks
Stephen Hand
MSDC & WSCC representatives

Terms of reference:

  • Consider possible cycle routes, liaise with WSCC and make recommendations to Council
  • Consider traffic and parking issues and make recommendations to Council for CHS/TRO applications

Strategic Policy & Resources Panel

Membership:

John Lowman (C)
Tony Lank
Claire Majsai
Allan Brown
Malcolm Llewellyn
Stephen Hand
Martin Machan

Terms of reference:

  • Consider strategic issues and make recommendations to Council or request committees to investigate
  • Consider strategic planning matters

Hurst Meadows Advisory Board

Membership:

Malcolm Llewellyn
10 other representatives
Allan Brown
Claire Majsai
David Evans
Facilities Manager

Terms of reference:

  • To ensure that the terms of the covenants, planning agreements and the LEMP are followed
  • To review the management of the area and make recommendation to Council for change
  • To review the benefits to the community and make recommendations to Council for change
  • To consider the introduction of new projects
  • To ensure that maintenance and projects are undertaken satisfactorily
  • To submit an annual report of the Advisory Board’s work to the Council

Village Centre Advisory Group

Membership:

John Lowman (C)
Facilities Manager
Martin Machan
7 other representatives

Terms of reference:

  • To consider the views of hirers, both regular and occasional
  • To consider possible changes or improvements to the facilities
  • To consider possible changes to the operation of the Village Centre
  • To suggest possible changes to the hire rates
  • To offer proposals to the Parish Council

Court Bushes Advisory Group

Membership:

Malcolm Llewellyn (C)
Facilities Manager
Claire Majsai
8 other representatives

Terms of reference:

  • To consider the views of hirers, both regular and occasional
  • To consider possible changes or improvements to the facilities
  • To consider possible changes to the operation of the Village Centre
  • To suggest possible changes to the hire rates
  • To offer proposals to the Parish Council

Staff Panel (Membership to include Chairman of the Council plus two other councillors)

Membership:

Stephen Hand (C)
Julia Shorrocks
Martin Machan

Terms of reference:

  • The Panel will report to full Council
  • To act as a recruitment panel when necessary and recommend Clerk appointments to the Council
  • To review and recommend contracts of employment, job descriptions and person specifications for staff
  • To review staffing structures and levels
  • To review staff salaries and terms of conditions
  • To act as a disciplinary panel as set out in the Disciplinary Policy or as a grievance panel as set out in the Grievance Policy. If there are insufficient members who are independent of the original panels for appeal purposes, Members of Council may be substituted instead
  • To review all policies that relate to staff employment as required
  • To ensure the Council complies with all legislative requirements relating to the employment of staff.

Annual Parish Meeting

Membership

All Councillors

The Annual Parish Meeting is not a Council meeting, but rather is a meeting of local government electors registered for the area. This meeting must take place between 1st March and the 1st June (inclusive).

This meeting allows the Parish Council to explain what it has been doing over the last year and it provides an opportunity for the general public to ask questions and communicate any views and opinions.  The Annual Parish Meeting can be attended by the general public and they are entitled to participate.

The Chairman of the Parish Council will chair this meeting in his/her absence the Vice Chairman will take over. The Chairs of each committee will give a brief statement.

The Annual Parish Meeting date will be advertised in the Parish Council newsletter, Hurst Life page, Facebook page and website.