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Hurstpierpoint & Sayers Common
Parish Council

Committees

Planning & Environment Committee

Membership:

Julia Shorrocks (C)
David Evans
John Lowman
Tony Lank (VC)
Bob Sampson
Michael Avery
Martin Machan
Helen Bedford
Allan Brown
Seth Jee

Terms of reference:

  • Review planning applications and make recommendations to the planning authority
  • Review street closure applications
  • Agree protocol for delegation of minor applications to committee Chairman and Vice Chairman to determine
  • Develop and monitor implementation of Parish Environment Policy
  • Lead for Parish environment matters
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year
  • Neighbourhood plan
  • Mid sussex, South Downs and West Sussex

Community Engagement Committee

Membership:

Claire Majsai (C)
Tony Lank
Bob Sampson (VC)
Duncan Ranger
Michael Avery
Seth Jee
Helen Bedford 

Terms of reference:

  • Liaison with community topics and local groups
  • Allocation of grants
  • Maintain and monitor emergency plan
  • Monitor winter maintenance delivered by other authorities
  • Supervise Council’s communications – website, noticeboards, newsletter, social media
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year

Finance & Governance Committee (Membership to include Chairs of Committees)

Membership:

Malcolm Llewellyn 
John Lowman
Claire Majsai
Rodney Jackson
Duncan Ranger (C)
Allan Brown
Seth Jee

Terms of reference:

  • Lead for Parish Action Plan
  • Approval of payments outside the delegated authority of other committees
  • Income, expenditure and bookkeeping checks
  • Budget preparation
  • Monitoring of compliance with Financial Regulations
  • Reviewing corporate and financial risks and insurance arrangements
  • Property management, leases and contracts outside the delegated authority of other committees
  • Set internal audit process
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year

Estates & Facilities Management Committee

Membership:

Allan Brown (C)
Malcolm Llewellyn 
Helen Bedford
Bob Sampson
Claire Majsai
Rodney Jackson (VC)
David Evans
Duncan Ranger
John Lowman 

 

Terms of reference:

  • Supervise routine maintenance and regulatory compliance of the Parish Council estate, including Hurst Meadows, Village Centre and Court Bushes Hub, and the appointment of contractors and the implementation of new projects approved by the Council
  • Review operational and management issues relating to streetlights, toilets, recreation grounds, waste and dog bins, cemetery trees and allotments
  • Oversee the day to day operation and use of the Village Centre (as delegated by Council as sole trustees of the charity) and the Court Bushes Hub
  • Monitor the financial performance and review charging rates for the Village Centre and Court Bushes Hub
  • Ensure the terms of the lease are being met at the Village Centre and Court Bushes Hub
  • Consider recommendations and advice from the Hurst Meadows Advisory Board and the Advisory Groups for the Village Centre and Court Bushes Hub
  • Develop and deliver agreed outputs from Parish Action Plan
  • Manage in year committee budget within programme and delegation
  • Identify and justify committee budget for future year

Highways & Cycleways Joint Council Working Group

Membership:

Tony Lank (C)
Malcolm Llewellyn
Julia Shorrocks
Bob Sampson
Allan Brown
MSDC & WSCC representatives

Terms of reference:

  • Consider possible cycle routes, liaise with WSCC and make recommendations to Council
  • Consider traffic and parking issues and make recommendations to Council for CHS/TRO applications

Strategic Policy & Resources Panel

Membership:

John Lowman (C)
Tony Lank
Claire Majsai
Allan Brown
Malcolm Llewellyn
Bob Sampson
Julia Shorrocks
Duncan Ranger

Terms of reference:

  • Consider strategic issues and make recommendations to Council or request committees to investigate
  • Consider strategic planning matters

Annual Parish Meeting

Membership

All Councillors

The Annual Parish Meeting is not a Council meeting, but rather is a meeting of local government electors registered for the area. This meeting must take place between 1st March and the 1st June (inclusive).

This meeting allows the Parish Council to explain what it has been doing over the last year and it provides an opportunity for the general public to ask questions and communicate any views and opinions.  The Annual Parish Meeting can be attended by the general public and they are entitled to participate.

The Chairman of the Parish Council will chair this meeting in his/her absence the Vice Chairman will take over. The Chairs of each committee will give a brief statement.

The Annual Parish Meeting date will be advertised in the Parish Council newsletter, Hurst Life page, Facebook page and website.