Dear Councillor,

Members are summoned to attend the Community Engagement Committee meeting to be held on Thursday 10^th September 2026 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council                                                                                                     Friday 4^th September 2026                                                                                                                                                                                                    

Committee Membership: Cllr Claire Majsai (Chair), Cllr Susan Dyke (Vice Chair), Cllr Mike Avery, Cllr Helen Bedford, Cllr Duncan Ranger, Cllr Lindsay Thompson, Cllr Bob Sampson, Cllr Sarah Baldey and Cllr Annette Street

AGENDA

1. Apologies for Absence: To receive and accept apologies for absence.

2. Declarations of interest: To receive and record any declarations of interest.

3. Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 11^th June 2026 Community Engagement Committee meeting.

4. Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.

5. Action Plan: To review and update V2 of the 2026/2027 Action Plan

6 Budget Monitoring:       

6.1. To review the Budget Monitoring Report for the Committee including:

a) The Nominal Ledger (year to Date)

b) Detailed Income & Expenditure at 31^st August 2026

7 Parish Council Grant Applications            

                7.1 New Small Grant Applications to be considered 2026/27 (5420):

        Total Grant Budget 2026/27: £4,500. Budget Remaining £3,600.             

             There were 3 Small Grant application received

7.2.  New Community Events Grant Applications to be considered 2026/27 (5630):

                       Total Grant Budget 2026/27: £4,500. Budget Remaining £1,250

             There was 1 Community Events Grant Application Received

7.3. New Health & Wellbeing Grants Applications to be considered 2026/27 (5640):

  Total Grant Budget 2026/27: £1,000 Budget Remaining £500

             There was 1 new Health & Wellbeing Grant Application received

7.4.  New Health & Wellbeing Projects to be considered 2026/27 (5650):

   Total Grant Budget 2026/27 £1,000. Budget remaining £743.20

      There were no new Health & Wellbeing Projects to be considered

7.5.  Sustainable Communities Grant Applications to be considered 2026/27 (5610):

Total Grant Budget 2026/27 £1,500. Budget remaining £1,500

 There were no Sustainable Communities Grant Application(s) received.

8. Parish Council Events

8.1 Notes from Events Working Group Meeting: To receive the notes from the meeting held on 27^th July 2026, noting the Community Forum is booked for Tuesday 17^th November 2026 12 and the Hurstpierpoint Orchard Wassail on Saturday 9^th January 2027.

8.2 Briefing Note – Lighting for the St Lawrence Fair Stall: To review the briefing note on the proposed lighting solution for the gazebo at the St Lawrence Fair and for use at the Orchard Wassail

RECOMMENDATION: Committee AGREES to the purchase of two rechargeable work lights from the Parish Council Events budget.

9.    Information Items, Correspondence Received and Requests:

9.1  Kindness Relay Project: To note letter, leaflet, Hurst Life excerpt and email correspondence regarding the Kindness Relay and Kindness Community Week running from 19^th – 26^th September 2026

9.2.  High Street Update: To receive averbal update from Cllrs Thompson and Bedford.

9.3.  External Communication: To receive a verbal update on communication from Cllr Majsai.