Dear Councillor,
Members are summoned to attend the Community Engagement Committee meeting to be held on Thursday 11 September 2025 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council Friday 5th September 2025
Committee Membership: Cllr Claire Majsai (Chair), Cllr Susan Dyke (Vice Chair), Cllr Mike Avery, Cllr Helen Bedford, Cllr Duncan Ranger, Cllr Lindsay Thompson, Cllr Bob Sampson, Cllr Sarah Baldey and Cllr Annette Street
AGENDA
1. Apologies for Absence: To receive and accept apologies for absence.
2. Declarations of interest: To receive and record any declarations of interest.
3. Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 12th June 2025 Community Engagement Committee meeting.
4. Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.
5. Review of Action Plan: To review, agree and update Version 2 of the 2025/2026 Action Plan.
6 Budget Monitoring:
6.1. To review the Budget Monitoring Report for the Committee including:
a) The Nominal Ledger (year to Date)
b) Detailed Income & Expenditure at 31 August 2025.
7. Parish Council Grant Applications:
7.1. New Small Grant Applications to be considered 2025/26:
Grant Budget 2025/26: £4,500. Budget Remaining £3,000.
There were 2 Small Grant Application received.
| Organisation | Grant Request For | Amount Requested | Awarded 2024/25 |
| a) KSS Air Ambulance | Contribution to the operating costs of HEMS – helicopters, rapid-response vehicles, medical equipment, fuel & highly-trained crews. | £500 | £500 |
| b) Citizen’s Advice West Sussex | “Support local residents to better access their civil rights and what they are entitled to” | £500 | N/A |
7.2. New Community Events Grant Applications to be considered 2025/26:
Grant Budget 2025/26: £4,500. Budget Remaining £0
There were no Community Event Grant application received.
7.3. New Health & Wellbeing Grants Applications to be considered 2025/26:
Grant Budget 2025/26: £1,000 Budget Remaining £1,000
There was 1 Health & Wellbeing Grant Application received.
| Organisation | Grant Request For | Amount Requested | Awarded 2024/25 |
| 4Sight Vision Support | Towards supporting residents living with sight loss at a cost of approximately £85 pp per year. | £500 | N/A |
7.4. New Health & Wellbeing Projects to be considered 2025/26:
Grant Budget 2025/26 £1,000. Budget remaining £743.20
There were no new Health & Wellbeing projects received.
7.5. Sustainable Communities Grant Applications to be considered: To consider grant applications:
Sustainable Communities Budget 2025/26 £1,500. Budget remaining £1,500
There was 1 Sustainable Communities Grant Application received.
| Organisation | Grant Request For | Amount Requested | Awarded 2024/25 |
| Hurstpierpoint Allotment Association | Effective, sustainable management of marestail issue on proposed community plot | £500 | N/A |
8. Review of Media and Communications Policy: To review the proposed updates to the Media and Communications Policy and supporting Appendix.
RECOMMENDATION: That the Committee recommends the draft Media & Communications Policy and Appendix A for adoption by Council.
9. Review of St Lawrence Fair: To note the feedback from the St Lawrence Fair stall.
10. Information Items, Correspondence Received and Requests:
10.1 High Street Update: To receive averbal update from Cllr Bedford and Cllr Thompson.
10.2 Parish Council Events: To note date of Community Forum as 4th November 12:30 – 14:30 at Court Bushes Community Hub and for the Hurstpierpoint Orchard Wassail as 17th January 2026.
10.3 Youth Project Update: To receive a verbal update from the meeting held on 11th September with the Youth Worker from Holy Trinity Church.
10.4 External Communication: To receive a verbal update on communication from Cllr Majsai, including updates to the “report an issue” page of the Parish Council website.