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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Members are summoned to attend the Community Engagement Committee meeting to be held on Thursday 14th September 2023 at 7.30pm in the Conference room in the Village Centre. Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council                                                                                                            8th September 2023                                       

Committee Membership: Cllr Claire Majsai (Chair), Cllr Bob Sampson (Vice Chair), Cllr Mike Avery, Cllr Helen Bedford, Cllr Duncan Ranger, Cllr Lindsay Thompson, Cllr Mark Froud, and Cllr Susan Dyke.


1.         Apologies for Absence: To receive and accept apologies for absence.

2.        Declarations of interest: To receive and record any declarations of interest.

3.         Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 13th July 2023 Community Engagement Committee meeting.

4.         Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.

5.         Budget Monitoring: To review the budget monitoring report for the Committee including

a) The Nominal Ledger (year to Date)

b) Detailed Income & Expenditure at 31 August 2023.

6.         Parish Council Grant Applications:

6.1       New Small Grant Applications to be considered 2023/24: To consider grant applications:

Grant Budget 2023/24: £4000 Budget Remaining £3200

OrganisationGrant Request ForAmount Requested
  Hurstfolk  Towards flyers and posters advertising the Hurstfolk festival weekend.    £500
  Kent, Surrey & Sussex Air Ambulance (KSSAA)    Contribute towards ongoing cost of helicopter, fast-response vehicles, medical equipment, and highly skilled crews.  £300
  Mid Sussex Radio  Towards cost of replacement microphone compressor and office equipment  £500

6.2       Community Events Grant Applications to be considered 2023/24 To consider grant application:    

             Grant Budget 2023/24: £3500, Budget Remaining £1500

OrganisationGrant Request ForAmount Requested
  Santa Fun Day    Insurance premium, free sweets, flowers for entertainers who are performing for free.    £500

6.3       Health & Wellbeing Grants Budget 2023/2024 £1000 Budget remaining £1000: To consider grant application. 

Grant Budget 2023/24: £1000 Budget Remaining £500

OrganisationGrant Request ForAmount Requested
  St Peter & St James      Hospice  Restore Shed at the St Peter & St James Distribution Centre Hurstpierpoint and Hospice.    £500

6.4       Health & Wellbeing Projects Budget 2023/2024 £1000 Budget remaining £965.60:

             No new projects received.

7.         Review of Action Plan: To note and update Version 2 of the 2023/2024 Action Plan

8          Information Items, Correspondence Received and Requests:

8.1      Festive Lights: – to consider the briefing note regarding the increase in costs for the festive lighting.


             1) The committee AGREE to use the Earmarked Reserve Fund towards the additional costs of the Festive Lighting.

8.2      High Street Update: To receive averbal update from Cllr Bedford and Cllr Ranger.

8.3      Defibrillator Training Update: To note the Village Centre Conference Room has been booked for the evening of Friday 6th October for this training to take place.  To be publicised via noticeboards, Facebook, our email contacts database, and in September’s Hurst Life article.  Would any Cllr be willing to attend and open and lock up the Village Centre/take part in the training?

8.4      Community Midwife Initiative – To receive a verbal update from Cllr Majsai about the community midwife initiative following the meeting on 6th September.

8.5      Hurstpierpoint and Sayers Common Community Forum 2nd November: To receive a verbal update from Cllr Majsai.

8.6      External Communication: To receive a verbal update on communication. 

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.