Dear Councillor,

Members are summoned to attend the Community Engagement Committee meeting to be held on Thursday 3^rd April 2025 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council                                                                                       Friday 28^th March 2025                                                                                                                                                                        

Committee Membership: Cllr Claire Majsai (Chair), Cllr Bob Sampson (Vice Chair), Cllr Mike Avery, Cllr Helen Bedford, Cllr Duncan Ranger, Cllr Lindsay Thompson, Cllr Susan Dyke, Cllr Sarah Baldey and Cllr Annette Street

AGENDA

1.        Apologies for Absence: To receive and accept apologies for absence.

2.        Declarations of interest: To receive and record any declarations of interest.

3.        Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 13^th February 2025 Community Engagement Committee meeting.

4.        Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.

5.        Review of Action Plan: To review, agree and update Version 5 of the 2024/2025 Action Plan.

6          Budget Monitoring:          

6.1.     To review the Budget Monitoring Report for the Committee including:

a) The Nominal Ledger (year to Date)

b) Detailed Income & Expenditure at 28^th February 2025.

7.        Parish Council Grant Applications:

7.1.     New Small Grant Applications to be considered 2025/26: To consider grant applications:

Grant Budget 2025/26: £4,500. Budget Remaining £4500

           There were no Small Grant Applications received. 

7.2.    Community Events Grant Applications to be considered 2025/26 To consider grant application:        

            Grant Budget 2025/26: £4,500. Budget Remaining £4,500

7.3.     Health & Wellbeing Grants Budget 2025/26: To consider grant application. 

Grant Budget 2025/26: £1,000 Budget Remaining £1,000

There were no Health & Wellbeing Grant application received.

7.4.     Health & Wellbeing Projects

Budget 2025/26 £1,000 Budget remaining £1,000

7.5.     Sustainable Communities Grant Applications to be considered:

Sustainable Communities Budget 2025/26 £1,500. Budget remaining £1,500

            There were no Sustainable Communities grant applications received.

8.        VE Day 8^th May 2025: To discuss displaying the jubilee bunting in the High Street for 80^th Anniversary

of VE Day this year. Previously this has been done for us by the St Lawrence Fair at an approximate cost of £250. If agreed this would be funded from the Parish Council Events budget

RECOMMENDATION: That Committee AGREE for the bunting to be displayed in the High

Street for VE day.

9.        Reeds Lane Recreation Ground Phase 2: To review and agree the timeline and proposed structure for the  

           consultation on the new play equipment

           RECOMMENDATION: That Committee AGREE to the proposed consultation structure and timeline

10       Information Items, Correspondence Received and Requests:

10.1. High Street Update: To receive averbal update from Cllr Bedford and Cllr Thompson.

10.2.   Hurst Shopping Bags: A Member of the public has requested another order of “Shop Local, Shop Hurst” bags to be sold by traders and in the charity shop as the village has run out. Please see document for approximate cost and designs.

10.3.   External Communication: To receive a verbal update on communication from Cllr Majsai including update from the Communications Strategy Working Group held on 3.4.2025