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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Members are summoned to attend the Community Engagement Committee meeting to be held on Thursday 9th November 2023 at 7.30pm at Sayers Common Village Hall. Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council                                                                                                            3rd November 2023                                                             

Committee Membership: Cllr Claire Majsai (Chair), Cllr Bob Sampson (Vice Chair), Cllr Mike Avery, Cllr Helen Bedford, Cllr Duncan Ranger, Cllr Lindsay Thompson, Cllr Mark Froud, Cllr Susan Dyke, Cllr Sarah Baldey and Cllr Annette Street


1.         Apologies for Absence: To receive and accept apologies for absence.

2.        Declarations of interest: To receive and record any declarations of interest.

3.         Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 14th September 2023 Community Engagement Committee meeting.

4.         Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.

5.         Review of Action Plan: To agree and update Version 3 of the 2023/2024 Action Plan

6          Budget Monitoring:          

6.1.     To review the budget monitoring report for the Committee including:

a) The Nominal Ledger (year to Date)

b) Detailed Income & Expenditure at 31st October 2023.

6.2.     Draft Budget for 2024/25: To review and assess the Committee’s budget requirements for 2024/25 to support the aims of the Community Engagement Action Plan and the Council’s Sustainability Strategy (6.2i) and submit the detail to the Finance, Governance & Estates Committee. 

RECOMMENDATION: The committee AGREE to present the Draft Community Engagement budget to the Finance & Governance Committee on 23rd November.

7.         Parish Council Grant Applications:

7.1.     New Small Grant Applications to be considered 2023/24: To consider grant applications:

Grant Budget 2023/24: £4,000 Budget Remaining £2,400 

OrganisationGrant Request ForAmount Requested
St John’s Ambulance  Towards a new Community Support Unit  £500
4SightTo support residents of the parish living with sight loss  £275  
Hurstpierpoint Christmas Toy BankTo allow for gifts to be bought and balanced out to ensure all children in one family receive a present of a similar size/value£500

7.2.     Community Events Grant Applications to be considered 2023/24 To consider grant application:    

             Grant Budget 2023/24: £3500, Budget Remaining £500

OrganisationGrant Request ForAmount Requested
Hurst RethinkHurst Advent Window Calendar Event  £50

7.3.     Health & Wellbeing Grants Budget 2023/2024 £1000 Budget remaining £1000: To consider grant application. 

Grant Budget 2023/24: £1000 Budget Remaining £0

             There were no Health & Wellbeing Grant Applications received.

7.4.     Health & Wellbeing Projects Budget 2023/2024 £1000 Budget remaining £965.60:

             There were no applications for new projects received.

8.         Information Items, Correspondence Received and Requests:

8.1.     High Street Update: To receive averbal update from Cllr Bedford and Cllr Ranger.

8.2.     Hurstpierpoint and Sayers Common Community Forum 2nd November: To note the new date set for the Community Forum of 18th January 2024 due to cancellation because of bad weather warning.

8.3.     Hurstpierpoint Wassailing: To discuss plans for a Wassailing event on 13th January.  Approximate cost £150-£200 (£100 for the workshop teaching the songs and leading the event, 36.80 for hire of the Village Centre Main Hall, photocopying/printing of music, plus teas/coffees/biscuits for the singing workshop).

8.4.     External Communication: To receive a verbal update from the communications meeting held on 8th November. 

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.