Dear Councillor,

Members are summoned to attend the Meeting of the Council to be held on Thursday 26 September 2024 at 7.30pm in the Sayers Common Village Hall.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council                                                                                                                      Friday 20 July 2024

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AGENDA

1. Apologies for absence: To receive and accept apologies for absence.

• Declarations of interest: To receive and record declarations of interest.

• Minutes of the Previous Meeting of the Council: To receive and adopt the minutes of the 25 July 2024 Council Meeting.

• Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.

5.         Reports from Other Authorities: To receive reports from representatives of other authorities:

5.1       West Sussex County Council

5.2       Mid Sussex District Council

6.         Committee Minutes: To receive and where appropriate, consider the recommendations of the:

• Parish Strategy Working Group (20 August 2024): There were no recommendations for Council.

• Planning Committee (5 August & 2 September 2024): There were no recommendations for Council. 

• Community Engagement Committee (12 September 2024): There was one recommendation for Council:

CE24/25.019 High Street Traders Parking Survey:  The Committee discussed the briefing note on the High Street Traders Parking Survey, and it was: RESOLVED that the Committee NOTED the results of the survey and recommended the report goes to Council on 26^th September to discuss the specific recommendations and a broader communication strategy.

• Finance, Governance & Estates Committee (15 August & 19 September 2024) There was one recommendation for Council:

Finance, Governance & Estates Committee 15 August 2024:

F24/25.037: Weald to Waves:  The Committee considered joining the Weald to Waves Gardening and Green Spaces Network by adding Parish Council owned land to the Weald to Waves map and it was:  RESOLVED:  That the Committee AGREED to recommend to Council that in the first instance, 30% of Hurst Meadows is pledged to nature recovery and is recorded on the Weald to Waves gardens and greenspaces map and to encourage other local groups and residents to do the same.

The Finance, Governance & Estates Committee 19 September 2024 was not quorate and was cancelled.

7.         1841 Map of Hurstpierpoint:  To consider a briefing note concerning the 1841 map of Hurstpierpoint donated to the Parish Council.

8.         Reports from Representative on Outside Bodies: To receive reports from representative on outside bodies.

9.         To note any information items, correspondence received or requests.

Members are asked to RESOLVE that in view of the confidential nature of the following items, the press and public be excluded under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.

Confidential Matters:

1. Methodist Church:  To receive a confidential briefing note on a potential purchase of the asset of community value. 

1. Mid Sussex District Plan 2021-2039 Examination Update:  To note the update provided by MSDC and receive a verbal update on thepreparations for Mid Sussex District Plan examination public hearings in October 2024.

12.       Publication of Register of Interests:  To review the arrangements for publishing Members’ Register of Interests on-line and agree the procedure to adopt going forward.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.