Dear Councillor, 

Committee Members are summoned to attend the MEETING of the Estates & Facilities Management Committee to be held on Thursday 10 November 2022 at 7.30pm in the Village Centre Conference Room.

Members of the public have a right to and are invited to attend the meeting.  

Sarah Groom, Clerk to the Council                                                                                      Friday 4^th November 2022

Committee Membership: Cllr Allan Brown (Chair), Cllr Rodney Jackson (Vice-Chair), Cllr Helen Bedford, Cllr David Evans, Cllr John Lowman, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Duncan Ranger, Cllr Bob Sampson.

AGENDA

1. Apologies for Absence: To receive and accept apologies for absence.

• Declarations of Interest:  To receive and record any declarations of interest. 

• Minutes of the Previous Meeting of the Estates & Facilities Management Committee:  To receive and adopt the minutes of the 8 September 2022 Committee meeting.

• Adjournment for questions from the public:  To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.

• Monthly Budget Monitoring: To receive the October 2022 budget monitoring report for the Committee.

• Review of the Parish Action Plan: To review the Committee’s responsibilities in the new format Action Plan (V 3).

• Draft Budget 2023/24 for E&FM: To review and assess the Committee’s budget requirements for 2023/24 and submit the detail to the Finance & Governance Committee.

• Estates and Facilities Update: To note a report which updates Members on the management of the estates and facilities for September to November 2022.

• Reeds Lane Recreation Grounds Update – To receive a verbal update on the Reeds Lane Rec, Fencing and Drainage works.

1. Parish Public Conveniences: To discuss the two public conveniences owned by the Parish Council.

1. Play Area Review – To receive an update on the Play Areas in South Avenue Recreation Grounds and Reeds Lane Recreation Grounds and consider possible future upgrades to the equipment.

1. Hurstpierpoint Society Funding: To receive a verbal update on the Projects of which Hurstpierpoint Society would like to contribute towards.

1. Information items, correspondence received or requests: To note any items.

1. The following items for discussion form part of the Sustainability Strategy:

1. Agree locations for hedgehog highways on Parish Council owned land & agree with contractors that they will check areas for wildlife before strimming.
   1. Speak to our contractors about the need to use peat free compost and avoid the use of weed killer/insecticide during planting and maintenance.
   1. Discuss and agree a suitable location for bike racks in Sayers Common. i.e., outside the Community Shop.