Dear Councillor, 

Committee Members are summoned to attend the MEETING of the Estates & Facilities Management Committee to be held on Thursday 13 April 2023 at 7.30pm in the Village Centre Conference Room.

Members of the public have a right to and are invited to attend the meeting.  

Sarah Groom, Clerk to the Council                                                                                    Wednesday 5 April 2023

Committee Membership: Cllr Allan Brown (Chair), Cllr Rodney Jackson (Vice-Chair), Cllr Helen Bedford, Cllr David Evans, Cllr John Lowman, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Duncan Ranger, Cllr Bob Sampson.

AGENDA

1. Apologies for Absence: To receive and accept apologies for absence.

• Declarations of Interest:  To receive and record any declarations of interest. 

• Minutes of the Previous Meeting of the Estates & Facilities Management Committee:  To receive and adopt the minutes of the 9 February 2023 Committee meeting.

• Adjournment for questions from the public:  To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.

• Monthly Budget Monitoring: To receive the March 2023 budget monitoring report for the Committee.

• Review of the Parish Action Plan: To review the Committee’s responsibilities in the new format Action Plan (V1).

• Estates and Facilities Update: To note a report which updates Members on the management of the estates and facilities for January 2023 to April 2023.

• Proposed Works 2023/24: To receive Briefing Notes and Updates on proposed works for 2023/24.

1. Tree Works 2023/24.
   1. Hurst Meadows – Gates installation in Hovel Field South and Ladies Walk.
   1. Hurst Meadows – PROW and Path Cutting in Hurst Meadows.
   1. Tree Watering 2023/24.
   1. Village Gateway Cleaning 2023.
   1. Allotment Fencing Repairs 2023.
   1. St George’s Green Flint Wall Repairs 2023.
   1. Hurstpierpoint Society Funded Trees.

• Grounds Maintenance Contract renewal: To discuss whether to renew the existing grounds maintenance contracts A & B or to review both contracts and condensing into one.

1. Management of South Avenue Cemetery and Future of Cemetery Provision: To consider a briefing note on the future of cemetery provision.

1. Information items, correspondence received or requests: To note any items.