Dear Councillor,
Committee Members are summoned to attend the MEETING of the Finance & Governance Committee to be held on Thursday 17 November 2022 at 7.30pm in the Hurstpierpoint Village Centre Conference Room. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 11 November 2022
Committee Membership: Cllr Duncan Ranger (Chair), Cllr Allan Brown, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr John Lowman, Cllr Martin Machan, Cllr Claire Majsai (plus two vacancies).
AGENDA
1. Apologies for absence: To receive and accept apologies for absence.
2. Declarations of interest: To note any declarations of interest.
3. Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the 13 October 2022 Finance & Governance Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
5. Parish Council Financial Monitoring for Month 7 (October 2022): To note:
5.1 Payments of £22,196.68 (excl. VAT).
5.2 Receipts of £14,700.40 (VAT Not Applicable).
5.4 Balance Sheet. (The IT Equipment EMR has since been corrected.)
5.5 Income and Expenditure.
5.6 The funds held in CCLA shares on 31 October 2022 of £46,707.88.
5.7 Deposits and investments accounts held on 31 October 2022. As agreed at the last Committee under Minute F22/23.039iii, a new instant access savings account is being set up with the Unity Trust Bank.
| Financial Institution | Account Type | Maturity Date |
| Unity Trust | Current Account | N/A |
| Unity Trust | Instant Access Savings Account | N/A |
| Nationwide | 95 Day Savings Account | 95 Days notice |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 22/06/2023 |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 28/11/2022 |
| United Trust Bank | 1 Year Fixed Term | 18/12/2022 |
| Hodge Bank | 1 Year Fixed Term | 14/02/2023 |
5.8 To consider the Cambridge and Counties I year Fixed Term Bond which matures on 28 November 2022 and the offer the bank has made. Details to follow.
6. Village Centre Financial Monitoring for Month 7 (October 2022): To note:
6.1 Payments of £2,581.07 (VAT Not Applicable).
6.2 Receipts of £2,214.75 (VAT Not Applicable).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
6.6 Deposits and investments accounts held on 31 October 2022:
| Financial Institution | Account Type | Maturity Date |
| CAF Bank | CAF Cash Current Account | N/A |
| CAF Bank | CAF Gold Account | N/A |
| Shawbrook Bank | Fixed Term Deposit | TBC |
| Shawbrook Bank | 60 Days Notice | 60 Days Notice |
6.7 To consider the Shawbrook Fixed Term Deposit and the current offer from the bank. Details to follow.
7. Internal Auditors Report: To review and adopt the report of the Internal Auditor, Mulberry & Co following their 2022/2023 interim audit on 18 October 2022.
8. Annual Charges Review 2023/24: To review the briefing note setting out the schedule of annual charges recommendations for 1 April 2023 to 31 March 2024 and to recommend it to Council for adoption.
9. Parish Action Plan: To review the items for the Committee on the Parish Action Plan.
10. Draft Budget 2023/24 for F&G: To review and assess the Finance & Governance Committee budget requirements for 2023/24 including staffing costs.
11. To note any further information items, correspondence received or requests.
11.1 To sign a cheque for £18.50 for the Parish Council’s Poppy Wreath.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.