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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the MEETING of the Finance & Governance Committee to be held on Thursday 17 November 2022 at 7.30pm in the Hurstpierpoint Village Centre Conference Room.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                          Friday 11 November 2022

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Allan Brown, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr John Lowman, Cllr Martin Machan, Cllr Claire Majsai (plus two vacancies).


1. Apologies for absence:  To receive and accept apologies for absence.

2. Declarations of interest: To note any declarations of interest. 

3. Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the 13 October 2022 Finance & Governance Committee meeting.

            4.      Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

            5.      Parish Council Financial Monitoring for Month 7 (October 2022): To note:

5.1         Payments of £22,196.68 (excl. VAT).

5.2         Receipts of £14,700.40 (VAT Not Applicable).

5.3         Bank Reconciliations.

5.4         Balance Sheet.  (The IT Equipment EMR has since been corrected.)

5.5         Income and Expenditure. 

5.6         The funds held in CCLA shares on 31 October 2022 of £46,707.88. 

5.7         Deposits and investments accounts held on 31 October 2022.  As agreed at the last Committee under Minute F22/23.039iii, a new instant access savings account is being set up with the Unity Trust Bank.

Financial InstitutionAccount TypeMaturity Date
Unity TrustCurrent AccountN/A
Unity TrustInstant Access Savings AccountN/A
Nationwide95 Day Savings Account95 Days notice
Cambridge & Counties BS1 Year Fixed Term Bond22/06/2023
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2022
United Trust Bank1 Year Fixed Term18/12/2022
Hodge Bank1 Year Fixed Term14/02/2023

5.8         To consider the Cambridge and Counties I year Fixed Term Bond which matures on 28 November 2022 and the offer the bank has made. Details to follow.

            6.      Village Centre Financial Monitoring for Month 7 (October 2022): To note:

6.1         Payments of £2,581.07 (VAT Not Applicable).

6.2         Receipts of £2,214.75 (VAT Not Applicable).

6.3         Bank Reconciliations.

6.4         Balance Sheet.

6.5         Income and Expenditure.

6.6         Deposits and investments accounts held on 31 October 2022:

Financial InstitutionAccount TypeMaturity Date
CAF BankCAF Cash Current AccountN/A
CAF BankCAF Gold AccountN/A
Shawbrook BankFixed Term DepositTBC
Shawbrook Bank60 Days Notice60 Days Notice

6.7         To consider the Shawbrook Fixed Term Deposit and the current offer from the bank. Details to follow.

7.        Internal Auditors Report:  To review and adopt the report of the Internal Auditor, Mulberry & Co following their 2022/2023 interim audit on 18 October 2022.

8.        Annual Charges Review 2023/24: To review the briefing note setting out the schedule of annual charges recommendations for 1 April 2023 to 31 March 2024 and to recommend it to Council for adoption.

9.        Parish Action Plan:  To review the items for the Committee on the Parish Action Plan.

10.      Draft Budget 2023/24 for F&G: To review and assess the Finance & Governance Committee budget requirements for 2023/24 including staffing costs.

11.      To note any further information items, correspondence received or requests.

11.1    To sign a cheque for £18.50 for the Parish Council’s Poppy Wreath.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.