Dear Councillor,
Committee Members are summoned to attend the MEETING of the Finance & Governance Committee to be held on Thursday 18 August 2022 at 7.30pm in the Hurstpierpoint Village Centre Conference Room. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 12 August 2022
Committee Membership: Cllr Duncan Ranger (Chair), Cllr Allan Brown, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr John Lowman, Cllr Martin Machan, Cllr Claire Majsai (plus two vacancies).
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
- Declarations of interest: To note any declarations of interest.
- Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the 19 July 2022 Finance & Governance Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
5. Parish Council Financial Monitoring for Month 4 (July 2022): To note:
5.1 Payments of £9,933.25 (excl. VAT). (July Salaries are not included)
5.2 Receipts of £5,415.44 (VAT Not Applicable).
5.4 Balance Sheet.
5.5 Income and Expenditure.
5.6 The funds held in CCLA shares on 30 June 2022 of £46,534.50.
5.7 Deposits and investments: To note the Parish Council held the following balances on 31.07.22:
| Financial Institution | Account Type | Maturity Date | Amount |
| Unity Trust | Current Account | N/A | £204,322.56 |
| Nationwide | 95 Day Savings Account | 95 Days notice | £84,699.03 |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 22/06/2023 | £50,000.00 |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 28/11/2022 | £50,005.63 |
| United Trust Bank | 1 Year Fixed Term | 18/12/2022 | £100,000.00 |
| Hodge Bank | 1 Year Fixed Term | 14/02/2023 | £100,000.00 |
6. Village Centre Financial Monitoring for Month 4 (July 2022): To note:
6.1 Payments of £1,680.55 (VAT Not Applicable).
6.2 Receipts of £2,755.30 (VAT Not Applicable).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
6.6 Deposits and investments: To note the Village Centre held the following balances on 31.07.22:
| Financial Institution | Account Type | Maturity Date | Amount |
| CAF Bank | CAF Cash Current Account | N/A | £7,660.82 |
| CAF Bank | CAF Gold Account | N/A | £322.42 |
| Shawbrook Bank | Fixed Term Deposit | TBC | 60,000.00 |
| Shawbrook Bank | 60 Days Notice | 60 Days Notice | 25,000.00 |
7. Parish Action Plan: To review the items for the Committee on the Parish Action Plan.
8. Internal Auditors 2022/2023: To consider the letter of engagement which proposes appointing Mulberry & Co as the Parish Council’s Internal Auditor for 2022/2023.
9. To note any further information items, correspondence received or requests.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.