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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the MEETING of the Finance & Governance Committee to be held on Thursday 18 August 2022 at 7.30pm in the Hurstpierpoint Village Centre Conference Room.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                                       Friday 12 August 2022

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Allan Brown, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr John Lowman, Cllr Martin Machan, Cllr Claire Majsai (plus two vacancies).

  1. Apologies for absence:  To receive and accept apologies for absence.
  • Declarations of interest: To note any declarations of interest. 
  • Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the 19 July 2022 Finance & Governance Committee meeting.

4.        Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

5.        Parish Council Financial Monitoring for Month 4 (July 2022): To note:

5.1         Payments of £9,933.25 (excl. VAT). (July Salaries are not included)

5.2         Receipts of £5,415.44 (VAT Not Applicable).

5.3         Bank Reconciliations.

5.4         Balance Sheet.

5.5         Income and Expenditure. 

5.6         The funds held in CCLA shares on 30 June 2022 of £46,534.50. 

5.7         Deposits and investments:  To note the Parish Council held the following balances on 31.07.22:

Financial InstitutionAccount TypeMaturity DateAmount
Unity TrustCurrent AccountN/A£204,322.56
Nationwide95 Day Savings Account95 Days notice£84,699.03
Cambridge & Counties BS1 Year Fixed Term Bond22/06/2023£50,000.00
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2022£50,005.63
United Trust Bank1 Year Fixed Term18/12/2022£100,000.00
Hodge Bank1 Year Fixed Term14/02/2023£100,000.00

6.        Village Centre Financial Monitoring for Month 4 (July 2022): To note:

6.1         Payments of £1,680.55 (VAT Not Applicable).

6.2         Receipts of £2,755.30 (VAT Not Applicable).

6.3         Bank Reconciliations.

6.4         Balance Sheet.

6.5         Income and Expenditure.

6.6         Deposits and investments: To note the Village Centre held the following balances on 31.07.22:

Financial InstitutionAccount TypeMaturity DateAmount
CAF BankCAF Cash Current AccountN/A£7,660.82
CAF BankCAF Gold AccountN/A£322.42
Shawbrook BankFixed Term DepositTBC60,000.00
Shawbrook Bank60 Days Notice60 Days Notice25,000.00

7.        Parish Action Plan:  To review the items for the Committee on the Parish Action Plan.

8.        Internal Auditors 2022/2023: To consider the letter of engagement which proposes appointing Mulberry & Co as the Parish Council’s Internal Auditor for 2022/2023.

9.        To note any further information items, correspondence received or requests.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.