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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the MEETING of the Finance & Governance Committee to be held on Thursday 8 December 2022 at 7.30pm in the Hurstpierpoint Village Centre Conference Room.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                          Friday 3 December 2022

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Allan Brown, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr John Lowman, Cllr Martin Machan, Cllr Claire Majsai (plus two vacancies).

  1. Apologies for absence:  To receive and accept apologies for absence.
  • Declarations of interest: To note any declarations of interest. 
  • Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the 17 November 2022 Finance & Governance Committee meeting.

4.        Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

5.        Parish Council Financial Monitoring for Month 8 (November 2022): To note:

5.1         Payments of £11,298.90 (excl VAT).

5.2         Receipts of £11,812.88 (VAT N/A).

5.3         Bank Reconciliations.

5.4         Balance Sheet.  

5.5         Income and Expenditure. 

5.6         The funds held in CCLA shares on 30 November 2022. 

5.7         Deposits and investments accounts held on 30 November 2022: 

Financial InstitutionAccount TypeMaturity Date
Unity TrustCurrent AccountN/A
Unity TrustInstant Access Savings AccountN/A
Nationwide95 Day Savings Account95 Days notice
Cambridge & Counties BS1 Year Fixed Term Bond22/06/2023
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2023
United Trust Bank1 Year Fixed Term18/12/2022
Hodge Bank1 Year Fixed Term14/02/2023

5.8         To note the Cambridge and Counties 1 year Fixed Term Bond which matured on 28 November 2022 has been renewed with an interest rate of 3.8%. The interest received of £634.13 was paid into the Unity Trust Bank account on 24 November 2022.

5.9         To consider the United Trust Bank 1 year fixed term deposit which matures on 18 December.

6.        Village Centre Financial Monitoring for Month 8 (November 2022): To note:

6.1         Payments of £3,574.62 (VAT N/A).

6.2         Receipts of £6,131.10 (VAT N/A).

6.3         Bank Reconciliations.

6.4         Balance Sheet.

6.5         Income and Expenditure.

6.6         Deposits and investments accounts held on 30 November 2022:

Financial InstitutionAccount TypeMaturity Date
CAF BankCAF Cash Current AccountN/A
CAF BankCAF Gold AccountN/A
Shawbrook BankFixed Term DepositTBC
Shawbrook Bank60 Days Notice60 Days Notice

6.7         To note the Shawbrook Fixed Term Deposit will be closed and the funds distributed as agreed at the previous Committee meeting on 17 November and the Trustees meeting on 24 November 2022.

7.        Parish Action Plan:  To review the items for the Committee on the Parish Action Plan.

8          Draft Council Budget 2023/24: To review and assess the Parish Council budget requirements for 2023/24 and recommend it to Council for approval.

9.        To note any further information items, correspondence received or requests.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.