Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 15 January 2026 at 7.30pm at Hurstpierpoint Village Centre.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                                          Friday 9 January 2026

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Julia Shorrocks and Cllr Annette Street (Vice-Chair).

 AGENDA

1. Apologies for absence:  To receive and accept apologies for absence.

2. Declarations of interest: To note any declarations of interest. 

3. Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 11 December 2025 Finance, Governance & Estates Committee meeting.

4.        Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

• 5.        Parish Council Financial Monitoring for Month 9 (December 2025): To note:

5.1      Payments of £8,483.48 (Ex VAT).  Payments do not include the December 2025 salaries.

5.2      Receipts of £25,083.56 (VAT N/A).  Receipts include £10,500 Section 106 funds for the Court Bushes Community Hub toilet refurbishment.

5.3      Bank Reconciliations.

5.4      Balance Sheet.  

5.5      Nominal Ledger.

5.6      Income and Expenditure. 

5.7      Q3 VAT Return.

5.8      The funds held in CCLA shares on 31 December 2025 are £114,994.40.

5.9      Deposits and investments accounts held on 31 December 2025 are as follows: 

• 6.        Village Centre Financial Monitoring for Month 9 (December 2025): To note:

6.1         Payments of £6,773.23 (VAT N/A). 

6.2         Receipts of £4,593.42 (VAT N/A).

6.3         Bank Reconciliations.

6.4         Balance Sheet.

6.5         Income and Expenditure.

6.6         Bank accounts held are i) CAF Cash Current Account with 0.2% interest; and ii) CAF Gold Savings Account with 1.55% interest from 23 January 2026.  Maturity dates do not apply.

7.        Parish Action Plans:  To review the Committee Action Plans for 2025/26 and the emerging plans for 2026/27. 

8.        Estates & Facilities Update:  Toreceive and note an update report on Estates & Facilities Management. 

9.        Review of Utility Costs:  To consider up to date offers for the electricity and gas contracts.  To be provided on 14^th January 2026 by CUB UK.

10.      To note any further information items, correspondence received or requests.