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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 16 May 2024 at 7.30pm at Hurstpierpoint Village Centre.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                                             Friday 10 May 2024

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Rodney Jackson (Vice-Chair), Cllr David Evans, Cllr Barry Forster, Cllr Mark Froud, Cllr Malcolm Llewellyn, Cllr Claire Majsai and Cllr Annette Street.

  1. Apologies for absence:  To receive and accept apologies for absence.
  • Declarations of interest: To note any declarations of interest. 
  • Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 18 April 2024 Finance, Governance & Estates Committee meeting.

4.         Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

  • 5.         Parish Council Financial Monitoring for Month 1 (April 2024): To note:

5.1          Payments of £38,484.30 (EX VAT).  These include April 2024 salaries.

5.2          Receipts of £170,169.42 (VAT N/A).  This includes the first half year precept payment of £159,081.

5.3          Bank Reconciliations.

5.4          Balance Sheet.  

5.5          Income and Expenditure. 

5.6          The funds held in CCLA shares on 30 April 2024 are £106,468.51.

5.7          Deposits and investments accounts held on 30 April 2024: 

Financial InstitutionAccount TypeMaturity Date
Unity TrustCurrent AccountN/A
Unity TrustSavings AccountN/A
Nationwide95 Day Savings Account95 Days notice
Cambridge & Counties BS1 Year Fixed Term Bond22/06/2024
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2024
United Trust Bank1 Year Fixed Term19/12/2024
Redwood Bank1 Year Fixed Term01/03/2025
  • 6.         Village Centre Financial Monitoring for Month 1 (April 2024): To note:

6.1          Payments of £10,820.65 (VAT N/A).  This includes the main hall floor maintenance of £6,888.

6.2          Receipts of £12,934.30 (VAT N/A).  This includes a £10,000 transfer from the Savings Account.

6.3          Bank Reconciliations.

6.4          Balance Sheet.

6.5          Income and Expenditure.

6.6          Bank accounts held on 30 April 2024 are i) CAF Cash Current Account; and ii) CAF Gold Savings Account.  Maturity dates do not apply.

7.         Parish Action Plan:  To review the items for the Committee on the final Parish Action Plans for 2023/2024. 

8.         Estates & Facilities Update:  Toreceive and note an update report on Estates & Facilities Management. 

9.         Internal Audit Report:  To note the contents of the Internal Audit Report from 1 May 2024 and recommend it to Council.

10.       Insurance Renewals:  To consider quotes for renewing the Parish Council insurance from 1 June 2024 and recommend a supplier to Council.

11.       Community Engagement Committee Request:  To consider the request from the Community Engagement Committee of 11 April 2024 (Minute CE23/24.043) to discuss funding, where the Council gives a grant to an organisation which then gives out grants to other organisations.

12.       To note any further information items, correspondence received or requests.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.