Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 16 January 2025 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 10 January 2025
Committee Membership: Cllr David Evans, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Duncan Ranger (Chair), Cllr Julia Shorrocks and Cllr Annette Street.
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
- Declarations of interest: To note any declarations of interest.
- Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 5 December 2024 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
- 5. Parish Council Financial Monitoring for Month 9 (December 2024): To note:
5.1 Payments of £40,344.80 (EX VAT). This includes salaries pay award backdated to 1 April 2024.
5.2 Receipts of £95,158.34 (VAT N/A). This includes £80,000 transfer from the Unity Trust Savings Account.
5.3 Bank Reconciliations.
5.4 Balance Sheet.
5.5 Income and Expenditure.
5.6 Nominal Ledger.
5.7 VAT Return Q4.
5.8 The funds held in CCLA shares on 31 December 2024 of £110,132.82.
5.9 Deposits and investments accounts held on 31 December 2024:
| Financial Institution | Account Type | Maturity Date |
| Unity Trust | Current Account | N/A |
| Unity Trust | Savings Account | N/A |
| Nationwide | 95 Day Savings Account | 95 Days notice |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 24/06/2025 |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 27/11/2025 |
| United Trust Bank | 1 Year Fixed Term | 19/12/2025 |
| Redwood Bank | 1 Year Fixed Term | 01/03/2025 |
- 6. Village Centre Financial Monitoring for Month 9 (December 2024): To note:
6.1 Payments of £3,142.49 (VAT N/A).
6.2 Receipts of £8,950.39 (VAT N/A). This includes a £5,000 transfer from the CAF Savings Account.
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
- 7. Parish Action Plan: To review the items for the Committee on the Parish Action Plans for 2024/2025 and prepare items for 2025/26 Action Plans.
8. Estates & Facilities Update: To receive and note an update report on Estates & Facilities Management.
9. Hurst Meadows Working Group: To note the December 2024 and January 2025 minutes of the Hurst Meadows Working Group.
10. New Paths in Hurst Meadows: To consider a briefing note seeking the appointment of a contractor to install new paths at the Buckwilly/Bellows Nose entry point and at the St George’s Lane/Fifteen Acre entry point.
11. Dog Waste Collection: To consider a briefing note concerning the arrangements for dog bin waste collection from February 2025.
12. South Avenue Drainage Project: To consider a briefing note seeking the appointment of a contractor to carry out the drainage works in South Avenue.
13. Community Allotment Plot: To consider a briefing note setting out proposals for a community plot at the Albourne Road Allotments.
14. To note any further information items, correspondence received or requests.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.