Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 18 July 2024 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 12 July 2024
Committee Membership: Cllr David Evans, Cllr Barry Forster, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Duncan Ranger, Cllr Julia Shorrocks and Cllr Annette Street.
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
- Declarations of interest: To note any declarations of interest.
- Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 20 June 2024 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
- 5. Parish Council Financial Monitoring for Month 3 (June 2024): To note:
5.1 Payments of £42,695.84 (EX VAT). The payments include May 2024 salaries and £7,150 to the Flint Wall Company.
5.2 Receipts of £11,036.95 (VAT N/A).
5.4 Balance Sheet.
5.5 Income and Expenditure.
5.6 Nominal Ledger
5.7 Q1 VAT Return
5.8 The funds held in CCLA shares on 30 June 2024 are £107,398.08.
5.9 Deposits and investments accounts held on 30 June 2024:
| Financial Institution | Account Type | Maturity Date |
| Unity Trust | Current Account | N/A |
| Unity Trust | Savings Account | N/A |
| Nationwide | 95 Day Savings Account | 95 Days notice |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 24/06/2025 |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 28/11/2024 |
| United Trust Bank | 1 Year Fixed Term | 19/12/2024 |
| Redwood Bank | 1 Year Fixed Term | 01/03/2025 |
- 6. Village Centre Financial Monitoring for Month 3 (June 2024): To note:
6.1 Payments of £7,672.64 (VAT N/A).
6.2 Receipts of £10,470.80 (VAT N/A).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
6.6 Bank accounts held are i) CAF Cash Current Account; and ii) CAF Gold Savings Account. Maturity dates do not apply.
7. Parish Action Plan: To review the items for the Committee on the new Parish Action Plans for 2024/2025.
8. Estates & Facilities Update: Toreceive and note an update report on Estates & Facilities Management.
9. To note any further information items, correspondence received or requests.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.