Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 20 November 2025 at 7.30pm at Hurstpierpoint Village Centre. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 14 November 2025
Committee Membership: Cllr Duncan Ranger (Chair), Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Julia Shorrocks and Cllr Annette Street (Vice-Chair).
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
2. Declarations of interest: To note any declarations of interest.
3. Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 16 October 2025 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
- 5. Parish Council Financial Monitoring for Month 7 (October 2025): To note:
5.1 Payments of £48,410.24 (Ex VAT). This includes both the October salaries (£16,688.22) and Reeds Lane play equipment deposit (£15,134.74).
5.2 Receipts of £15,333.75 (VAT N/A). This includes the Q2 VAT claim of £8,474.64.
5.4 Balance Sheet.
5.5 Nominal Ledger.
5.6 Income and Expenditure.
5.7 The funds held in CCLA shares on 31 October 2025 are £114,230.82.
5.8 Deposits and investments accounts held on 31 October 2025 are as follows:
| Financial Institution | Account Type | Interest AER % | Maturity Date |
| Unity Trust | Current Account | 0 | N/A |
| Unity Trust | Savings Account | 2.25 | N/A |
| Nationwide | 95 Day Savings Account | 3.95 | 95 Days notice |
| Cambridge & Counties | 1 Year Fixed Term | 4.35 | 24/06/2026 |
| Cambridge & Counties | 1 Year Fixed Term | 4.4 | 27/11/2025 |
| United Trust Bank | 1 Year Fixed Term | 4.61 | 19/12/2025 |
| Hampshire Trust Bank | 1 Year Fixed Term | 4.36 | 01/03/2026 |
5.9 To consider the renewal offer from the Cambridge and Counties Bank which matures on 27 November 2025.
6. Village Centre Financial Monitoring for Month 7 (October 2025): To note:
6.1 Payments of £2,471.77 (VAT N/A).
6.2 Receipts of £2,693.95 (VAT N/A).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
6.6 Bank accounts held are i) CAF Cash Current Account with 0.2% interest; and ii) CAF Gold Savings Account with 1.75% interest. Maturity dates do not apply.
7. Parish Action Plans: To review the Committee Action Plans for 2025/26 and the emerging plans for 2026/27.
8. Estates & Facilities Update: Toreceive and note an update report on Estates & Facilities Management.
9. Hurst Meadows Working Group: To note the minutes of the Hurst Meadows Working Group on 6th November 2025.
10. Lost Woods Proposal: To receive a proposal from the Hurst Meadows Working group to carry out works within the ancient woodlands by the Woodland Trust.
11. Fees and Charges Review for 2026/27: To review the briefing note setting out the schedule of annual charges recommended for 1 April 2026 to 31 March 2027, and to recommend it to Council for adoption.
12. F&G Budget Setting 2026/27: To review and assess the Finance & Governance budget requirements for 2026/27, including staffing costs.
13. E&FM Budget Setting 2026/27: To review and assess the Estates & Facilities Management budget requirements for 2026/27.
14. To note any further information items, correspondence received or requests.