Dear Councillor,
Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 20 February 2025 at 7.30pm at Sayers Common Village Hall. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council & Responsible Finance Officer Friday 14 February 2025
Committee Membership: Cllr David Evans, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai, Cllr Duncan Ranger (Chair), Cllr Julia Shorrocks and Cllr Annette Street.
AGENDA
- Apologies for absence: To receive and accept apologies for absence.
- Declarations of interest: To note any declarations of interest.
- Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 16 January 2025 Finance, Governance & Estates Committee meeting.
4. Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public.
- 5. Parish Council Financial Monitoring for Month 10 (January 2025): To note:
5.1 Payments of £13,660.48 (EX VAT). This does not include January 2025 salaries.
5.2 Receipts of £19,269.9 (VAT N/A). This includes the Q3 VAT claim of £9,721.08.
5.3 Bank Reconciliations.
5.4 Balance Sheet.
5.5 Income and Expenditure.
5.6 Nominal Ledger.
5.7 The funds held in CCLA shares on 31 January 2025 of £110,577.15.
5.8 Deposits and investments accounts held on 31 January 2025:
| Financial Institution | Account Type | Maturity Date |
| Unity Trust | Current Account | N/A |
| Unity Trust | Savings Account | N/A |
| Nationwide | 95 Day Savings Account | 95 Days notice |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 24/06/2025 |
| Cambridge & Counties BS | 1 Year Fixed Term Bond | 27/11/2025 |
| United Trust Bank | 1 Year Fixed Term | 19/12/2025 |
| Redwood Bank | 1 Year Fixed Term | 01/03/2025 |
- 5.9 To consider the renewal offer from the Redwood Bank which matures on 1 March 2025 and consider details of any other suitable savings accounts and their interest rates.
- 6. Village Centre Financial Monitoring for Month 10 (January 2025): To note:
6.1 Payments of £1,386.75 (VAT N/A).
6.2 Receipts of £3,256.40 (VAT N/A).
6.3 Bank Reconciliations.
6.4 Balance Sheet.
6.5 Income and Expenditure.
7. Reserves Policy: To review the Reserves Policy and recommend its re-adoption to Council.
8. Savings and Investments Policy: To review the Savings and Investments Policy, considering adding performance measures, and recommend its re-adoption to Council.
- 9. Parish Action Plan: To review the items for the Committee on the Parish Action Plans for 2024/2025 and consider items for 2025/26 Action Plans.
10. Estates & Facilities Update: Toreceive and note an update report on Estates & Facilities Management.
11. Hurst Meadows Working Group: To note the minutes of the Hurst Meadows Working Group on 6 February 2025.
12. Street Light Testing: To consider a briefing note seeking the appointment of a contractor to carry out structural testing of the Parish Council streetlights, flagpole and village signs.
13. To note any further information items, correspondence received or requests.
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.