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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 25 May 2023 at 7.30pm in the Hurstpierpoint Village Centre Conference Room.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                           Friday 19 May 2023

Committee Membership: Cllr Duncan Ranger (Chair), Cllr David Evans, Cllr Rodney Jackson, Cllr Malcolm Llewellyn, Cllr Claire Majsai.

  1. Apologies for absence:  To receive and accept apologies for absence.
  • Declarations of interest: To note any declarations of interest. 
  • To elect the Vice-Chair of the Finance, Governance & Estates Committee for the following year:  To receive nominations and elect a Vice-Chair of the Committee for the following year.
  • Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the i) the Estates & Facilities Management Committee meeting on 13 April 2023 and ii) 20 April 2023 Finance & Governance Committee meeting.

5.        Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

6.        Parish Council Financial Monitoring for Month 1 (April 2023): To note:

6.1         Payments of £26,053.98 (EX VAT).  This includes April salaries.

6.2         Receipts of £168,851.91 (VAT N/A).  This includes the first half year precept of £151,819.

6.3         Bank Reconciliations.

6.4         Balance Sheet.  

6.5         Nominal Ledger.

6.6         Income and Expenditure. 

6.7         The funds held in CCLA shares on 30 April 2023 of £100,293.84

6.8         Deposits and investments accounts held on 30 April 2023: 

Financial InstitutionAccount TypeMaturity Date
Unity TrustCurrent AccountN/A
Unity TrustSavings AccountN/A
Nationwide95 Day Savings Account95 Days notice
Cambridge & Counties BS1 Year Fixed Term Bond22/06/2023
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2023
United Trust Bank1 Year Fixed Term19/12/2023
Redwood Bank1 Year Fixed Term17/02/2024

5.9         To consider the Cambridge & Counties 1 Year Fixed Term Bond that expires on 22 June 2023 and whether to reinvest the £50,000 in a new 1 year Fixed Term Bond.

7.        Village Centre Financial Monitoring for Month 1 (April 2023): To note:

7.1         Payments of £11,624.93 (VAT N/A). This includes the lighting upgrade and main hall decoration.

7.2         Receipts of £3,823.90 (VAT N/A).  

7.3         Bank Reconciliations.

7.4         Balance Sheet.

7.5         Income and Expenditure.

7.6         Deposits and investments accounts held on 30 April 2023:

Financial InstitutionAccount TypeMaturity Date
CAF BankCAF Cash Current AccountN/A
CAF BankCAF Gold AccountN/A
Shawbrook Bank60 Days Notice60 Days Notice

8.        Parish Action Plan:  To review the items for the Committee on the Parish Action Plan 2023/2024. 

9.        Supply of Water and Sewerage Services: To review the offers received for the supply of water and sewerage services and agree options going forward.

10.      To note any further information items, correspondence received or requests.

10.1    To receive an update report from the Estates & Facilities Manager.

Members are asked to RESOLVE that in view of the confidential nature of the following items, the press and public be excluded under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.

Confidential Matters:

11.      Bank Mandates:  To note the revised bank mandates following the recent elections.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.