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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 20 July 2023 at 7.30pm at Hurstpierpoint Village Centre.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                                      Friday 14 July 2023

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Rodney Jackson (Vice-Chair), Cllr David Evans, Cllr Mark Froud, Cllr Malcolm Llewellyn, Cllr John Lowman, Cllr Claire Majsai.

  1. Apologies for absence:  To receive and accept apologies for absence.
  • Declarations of interest: To note any declarations of interest. 
  • Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 15 June 2023 Finance, Governance & Estates Committee meeting.

4.         Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

5.         Parish Council Financial Monitoring for Month 3 (June 2023): To note:

5.1          Payments of £61,967.33 (EX VAT).  This includes both May and June salaries and the South Avenue Play Area Safety Surfacing.

5.2          Receipts of £8,353.98 (VAT N/A).

5.3          Bank Reconciliations.

5.4          Balance Sheet.  

5.5          Nominal Ledger.

5.6          Income and Expenditure. 

5.7          Q1 VAT Return.

5.8          The funds held in CCLA shares on 30 June 2023 of £102,019.52.

5.9          Deposits and investments accounts held on 30 June 2023: 

Financial InstitutionAccount TypeMaturity Date
Unity TrustCurrent AccountN/A
Unity TrustSavings AccountN/A
Nationwide95 Day Savings Account95 Days notice
Cambridge & Counties BS1 Year Fixed Term Bond22/06/2024
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2023
United Trust Bank1 Year Fixed Term19/12/2023
Redwood Bank1 Year Fixed Term17/02/2024

6.         Village Centre Financial Monitoring for Month 3 (June 2023): To note:

6.1          Payments of £81,227.48 (VAT N/A).  This includes the transfer of £65,000 (originally from the Shawbrook Bank Matured Account) into the CAF Gold Savings Account.  It also includes the return of the £10,668.65 on 1 June which was paid into the account in error on 31 May 2023.

6.2          Receipts of £72,732.22 (VAT N/A).  This includes the receipt of the £65,000 matured funds from the Shawbrook Account which is now closed.

6.3          Bank Reconciliations.

6.4          Balance Sheet.

6.5          Income and Expenditure.

6.6          Deposits and investments accounts held on 30 June 2023:

Financial InstitutionAccount TypeMaturity Date
CAF BankCAF Cash Current AccountN/A
CAF BankCAF Gold AccountN/A

7.         Parish Action Plan:  To review the items for the Committee on the Parish Action Plans 2023/2024. 

8.         Internal Audit Arrangements: To consider the offer from Mulberry & Co for a long-term 3-year agreement for the provision of internal audit services. For those councils choosing to take up this option, the £65 rate will be fixed for a three-year period.

9.         To note any further information items, correspondence received or requests.

9.1       To receive an update report from the Estates & Facilities Manager.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.