Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 7 December 2023 at 7.30pm at Hurstpierpoint Village Centre.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                            Friday 1 December 2023

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Rodney Jackson (Vice-Chair), Cllr David Evans, Cllr Mark Froud, Cllr Malcolm Llewellyn, Cllr Claire Majsai and Cllr Annette Street.

AGENDA

1. Apologies for absence:  To receive and accept apologies for absence.

• Declarations of interest: To note any declarations of interest. 

• Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 23 November 2023 Finance, Governance & Estates Committee meeting.

4.         Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

•  
• 5.         Parish Council Financial Monitoring for Month 8 (November 2023): To note:

5.1          Payments of £25,429.65 (EX VAT). This includes November 2023 salaries.

5.2          Receipts of £7,109.43 (VAT N/A). This includes £1,900 interest earnt on the C&C Bank matured fund.

5.3          Bank Reconciliations.

5.4          Balance Sheet.  

5.5          Nominal Ledger.

5.6          Income and Expenditure. 

5.7          The funds held in CCLA shares on 30 November 2023 is to be confirmed.

5.8          Deposits and investments accounts held on 30 November 2023: 

•  
• 5.9          To review the United Trust Bank 1 Year Fixed Term Deposit which matures on 19 December 2023 and consider whether to reinvest the £100,000. Details to follow.

•  
• 6.         Village Centre Financial Monitoring for Month 8 (November 2023): To note:

6.1          Payments of £11,239.04 (VAT N/A).  This includes an £8,000 transfer to the CAF Gold Account.

6.2          Receipts of £2,737.70 (VAT N/A).  

6.3          Bank Reconciliations.

6.4          Balance Sheet.

6.5          Income and Expenditure.

6.6          Deposit accounts held on 30 November 2023 are i) CAF Cash Current Account; and ii) CAF Gold Savings Account.  Maturity dates do not apply.

7.         Parish Action Plan:  To review the items for the Committee on the Parish Action Plans 2023/2024. 

8.         Draft Council Budget 2024/25: To review and assess the Parish Council budget requirements for 2024/25 and recommend them to Council for approval.

9.         Estates & Facilities Update:  Toreceive and note an update report on Estates & Facilities Management.

10.       Litter and Dog Bin Audit Recommendation: To consider a briefing note and review the recommendations following the litter and dog bin audit.

11.       To note any further information items, correspondence received or requests.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.