MINUTES of a meeting of the Parkland Management Committee  held at 8.00 pm on Tuesday 16 January 2018 in the Village Centre, Hurstpierpoint. 

Committee Members present:  Allan Brown (Chairman) 

Tony Lank 

Malcolm Llewellyn 

Martin Machan 

  Julia Shorrocks 

Other Council Members present:  

Claire Majsai 

Steve Whitehead 

In attendance:  

Paul Mayne ASSISTANT CLERK 

PA17/011.  Apologies for Absence and Declarations of Interest:  There was apology for absence from Stephen Hand and  there were no declarations of interest.   

PA17/012.  Minutes of the meetings of Parkland Management Committee 19 October 2017:  The Committee received and adopted the minutes which were then signed by the Chairman.   

PA17/013.  Adjournment for questions from the public:  There being no members of the public present the 

Committee was not required to consider whether to adjourn the Meeting in accordance with Clause 1(d) of Standing Orders.   

PA17/014.  Progress Report  No 4:  The Committee consider the Progress Report and approved the budget estimates and schedule of preparatory works contracts.   

(Ref:  BRIEFING NOTE Parkland Management Committee – Progress Report  No 4   5 January 2018     

Highfield Drive Parkland: Scoping and progress report (5 January 2018)    

Little Park Parkland: Scoping and progress report (8 January 2018)  

BRIEFING NOTE  Orchard  23 August 2017 )    

RESOLVED:  The Parkland Management Committee noted the progress report No 4, with the following comments: 

1. (1) Highfield Drive meadows: to review the consideration of creating an access point in the NE corner, adjoining the existing public right of way as previously mentioned under Minutes 19 October 2017 PA17/008  
2. (2) Highfield Drive meadows: to review the need of height restrictors at vehicular gates.  
3. (3) Apple Orchard. It was agreed that the siting of the apple orchard would be reassessed as an item at the next Parkland Advisory Group meeting.  
4. (4) It was agreed that another Clerk led walk around the Parkland would be arranged following his return from leave. This is now considered important as the preparation work on Little Park area is now proceeding and a review of priorities would be useful. 

PA17/015.  Marchants Road access:  The Committee agreed to the appointment of a design engineer to prepare  detail designs and specifications for the access ’boardwalk’, to enable presentations to be made to residents, planning application to be lodged and subsequent construction.   At this stage no quotation is available, but an estimate would be in the range £3000 to £5000.   (REF:  Progress Report  No 4   5 January 2018) 

RESOLVED:  A design engineering company would be found to develop a scheme for the ‘boardwalk’. Further discussion at the next Parkland Management Committee Meeting should take place before a contact is awarded.  

PA17/016.  Graphic Design of Hurst Meadows:  The Committee agreed to the investigation of appointing a graphic designer to prepare sketches of Hurst Meadows, for the purposes of interpretation boards, website and other publicity.  The Committee is asked to note the previous presentation of Hurstpierpoint High Street as an example of the type of work that might be produced.  Detailed proposals and quotations would be brought to Committee for approval in due course.   RESOLVED:  Investigations are to be made into identifying a suitable graphic designer for Hurst Meadows.   

There being no other business the Chairman closed the meeting at 8.35 pm    Chairman