Dear Councillor,
There will be a meeting of the FINANCE & GOVERNANCE Committee to be held at 7.30 pm on Thursday 21
May 2020 using Microsoft Teams and Committee Members are summoned to attend.
Members of the public have a right to and are invited to attend the virtual meeting using Microsoft Teams.
If you wish to attend, please email the office@hurstpierpoint-pc.gov.uk before 4pm on 21 May 2020 to be
sent an electronic invitation.
Sarah Groom, CLERK TO THE COUNCIL & RESPONSIBLE FINANCE OFFICER Friday 15 May 2020
AGENDA

1. Apologies for absence and declarations of interest: To receive and accept apologies for absence and to
   note any declarations of interest.
2. Minutes of the Previous Meeting of Finance & Governance Committee: To receive and adopt the minutes
   of the 12 March 2020 Committee meeting. (The meeting of 9 April 2020 was cancelled.)
3. Adjournment for questions from the public: The Committee is to consider whether to adjourn the meeting
   in accordance with Standing Orders, to receive questions from members of the public.
4. Annual Return 2019/2020: The Committee is asked to consider and agree that the Annual Governance
   and Accountability Return for the year ending 31 March 2020 accurately presents the financial management
   of the Council as required by the Accounts and Audit Regulations 2015 (Annual Governance and
   Accountability Return 2019/20 ATTACHED as Annex C) and agrees to recommend them to Council for
   approval and adoption as follows:
   4.1 To agree Section 1: The Annual Governance Statement 2019/2020.
   RECOMMENDATION: The Committee agrees to recommend the Annual Governance Statement
   2019/2020 to Council for approval and adoption.
   4.2 To agree Section 2: The Accounting Statement 2019/2020.
   RECOMMENDATION: The Committee agrees to recommend the Accounting Statement
   2019/2020 to Council for approval and adoption.
   4.3 To agree the period of the publics’ right of inspection will be 15 June 2020 to 24 July 2020
   (the Regulations require the period to include 30 workings days and the first ten working
   days of July).
   RECOMMENDATION: The Committee agrees to recommend the period of public inspection of
   the accounts to Council for approval and adoption.
5. Financial matters:
   5.1 Payments and receipts: The committee is asked to:
   (i) Note payments for month 1 (April 2020) (Ref: Payments month 1 schedule attached)
   (ii) Note receipts for month 1 (April 2020) (Ref: Receipts month 1 schedule attached)
   (iii) Approve additional payments.
   RECOMMENDATION: The committee approves the payments for April 2020.
   HURSTPIERPOINT SAYERS COMMON
   PARISH COUNCIL
   &
   5.2 Financial monitoring: The committee is asked to note the accounts records for month 1 (April 2020), in
   accordance with the Financial Regulations of the council, as follows:
   (i) Bank reconciliations and trial balance (Ref: Bank Reconciliations and Trial Balance attached)
   5.3 Deposits and investment: The committee is asked to note the funds held on 1 May 2020.
6. Contracts and leases:
   Nothing to report.
7. Financial risk and insurance:
   7.1 To note the annual renewal of the Village Centre Insurance cover with Norris & Fisher (Insurance Brokers)
   Ltd. from 1 April 2020 at a cost of £1,957.33.
   7.2 To note the annual renewal of the Parish Council Insurance cover with Zurich from 1 June 2020 at a cost
   of £3,733.52.
   Protocol for filming and recording at public meetings: The council has a protocol for public filming, recording and photography at its
   meetings, which is available on the council’s website or on request at the Parish Office.