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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the Meeting of the Finance, Governance & Estates Committee to be held on Thursday 15 June 2023 at 7.30pm at Sayers Common Village Hall.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                                      Friday 7 June 2023

Committee Membership: Cllr Duncan Ranger (Chair), Cllr Rodney Jackson (Vice-Chair), Cllr David Evans, Cllr Malcolm Llewellyn, Cllr Claire Majsai.

  1. Apologies for absence:  To receive and accept apologies for absence.
  • Declarations of interest: To note any declarations of interest. 
  • Minutes of the previous meeting of the Finance, Governance & Estates Committee: To receive and adopt the minutes of the 25 May 2023 Finance, Governance & Estates Committee meeting.

4.         Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

5.         Parish Council Financial Monitoring for Month 2 (May 2023): To note:

5.1          Payments of £54,558.55 (EX VAT).  This includes the payment for the Court Bushes car park tarmacking and line marking.

5.2          Receipts of £26,348.48 (VAT N/A).  This includes the Section 106 receipt from MSDC for the Court Bushes car park tarmacking and line marking.

5.3          Bank Reconciliations.

5.4          Balance Sheet.  

5.5          Nominal Ledger.

5.6          Income and Expenditure. 

5.7          The funds held in CCLA shares on 31 May 2023 (to be confirmed).

5.8          Deposits and investments accounts held on 31 May 2023: 

Financial InstitutionAccount TypeMaturity Date
Unity TrustCurrent AccountN/A
Unity TrustSavings AccountN/A
Nationwide95 Day Savings Account95 Days notice
Cambridge & Counties BS1 Year Fixed Term Bond22/06/2023
Cambridge & Counties BS1 Year Fixed Term Bond28/11/2023
United Trust Bank1 Year Fixed Term19/12/2023
Redwood Bank1 Year Fixed Term17/02/2024

5.9          To consider the Cambridge & Counties Fixed Term Deposit that matures on 22 June 2023 and the renewal offer from the bank.

6.         Village Centre Financial Monitoring for Month 2 (May 2023): To note:

6.1          Payments of £1,271.70 (VAT N/A).

6.2          Receipts of £13,781.90 (VAT N/A).  This includes a receipt of £10,668.65 made in error which has been repaid on 1 June 2023.

6.3          Bank Reconciliations.

6.4          Balance Sheet.

6.5          Income and Expenditure.

6.6          Deposits and investments accounts held on 31 May 2023:

Financial InstitutionAccount TypeMaturity Date
CAF BankCAF Cash Current AccountN/A
CAF BankCAF Gold AccountN/A
Shawbrook Bank60 Days Notice60 Days Notice

6.7          To note the Shawbrook Bank Account has now closed and £65, 145.85 has been repaid to the CAF Cash Current Account and moved to the CAF Gold, higher interest, savings account.

7.         Parish Action Plan:  To review the items for the Committee on the Parish Action Plan 2023/2024. 

8.         Sharepoint Folder for Councillors: To recommend a policy to Council for approval, for Councillors to have access to Sharepoint folders and files in Office 365, to make access to Council documents more professional and efficient.

9.         To note any further information items, correspondence received or requests.

9.1       To receive an update report from the Estates & Facilities Manager.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.