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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Members are summoned to attend the Community Engagement Committee Meeting to be held on Thursday 11th August 2022 at 7.30pm in the Conference room in the Village Centre. Members of the public have a right to and are invited to attend the meeting.

Sarah Groom Clerk to the Council                                                                                                                              4th August 2022


1. Apologies for Absence: To receive and accept apologies for absence.

2. Declarations of interest: To receive and record any declarations of interest.

3. Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 16th June 2022 Community Engagement meeting.

4. Adjournment for Questions from the Public: To consider adjourning the meeting, to receive questions from members of the public in accordance with Standing Orders.

5. Parish Council Grant Applications:

New Grant Applications to be considered 2022/23:

Grant Budget Total 2022/23: £4,000

Grant Budget Remaining 2022/23: £3,700

OrganisationGrant Request ForAmount RequestedDate Grant Approved

5.1 Health & Wellbeing Budget

Health & Wellbeing Grants budget 2022/2023 £1,000

Health & Wellbeing Projects budget 2022/2023 £1,000

New Health & Wellbeing Grant Applications to be considered 2022/23:

OrganisationGrant Request ForGrant ApprovedDate Grant Approved

6. Community Initiatives and projects:

6.1 Budget Monitoring: To receive the budget monitoring report for the Committee.

Ref: 6.1 CE Nominal Ledger

Ref: 6.1 Detailed Income & Expenditure

6.2 Community Engagement Action Plan: The committee is asked to discuss the action plan.

6.3 High Street Update: A verbal update will be brought by Cllr Bedford and Cllr Ranger.

6.4 Engagement with residents: The Events Working group met on 14.7.22 to discuss the proposed idea from minute: CE22/23.007.1.

REF: 6.4 Networking How do we build on this

RECOMMENDATION: The committee AGREE to the Events Working Group working alongside Mid Sussex Voluntary Action to partner in a networking event for 2022/23.

6.5 Happy to Chat Benches: The Happy to Chat benches were trailed in the Parish in 2021 and were the idea and creation of a local resident who approached the Parish Council. The benches are beneficial for mental health and will help connect people within communities. As this trial was positively received, it was agreed to make this a permanent scheme and four benches have plaques attached in the parish and images and locations have been added to our website.

6.6 Hurstpierpoint Village Centre Action Plan: The committee is asked to read the report created by Mid Sussex District Council called Hurstpierpoint Village Centre Action Plan.The committee is asked to discuss any ideas or proposal within the report that they would like to take forward and action.

Ref: 6.6 Hurstpierpoint Village Centre Action Plan

7. Publicity: The Committee is asked to note the following:

7.1 Communication: The Parish Council stand at the St Lawrence Fair was well received and the free game and giveaway encouraged resident to come and speak to the councillors.The Chair has been regularly attending Health & wellbeing networking events and encouraging partnerships with the Parish Council in the hope to build on relationships and to be able to better support our residents.   

7.2 Website: Updates have been made to the Hurst Meadows, financial information and transparency pages to ensure all documents and text are up to date. The Chair will be working with the Assistant Clerk to create a ‘where to get help’ page which will contain useful information for support and advice.

7.3 Social Media: The Facebook page continues to grow and is regularly used by the Parish Office. The page currently has 779 followers.  

8. Information Items, Correspondence Received and Requests: