Dear Councillor,

Members are summoned to attend the Meeting of the Council to be held on Thursday 26 June 2025 at 7.30pm in the Hurstpierpoint Village Centre.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council                                                                                                         Friday 20 June 2025

_______________________________________________________________________

AGENDA

1. Apologies for absence: To receive and accept apologies for absence.

• Declarations of interest: To receive and record declarations of interest.

• Minutes of the Previous Meeting of the Council: To receive and adopt the minutes of the 22 May 2025 Annual Council Meeting.

• Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.

5.        Reports from Other Authorities: To receive reports from representatives of other authorities:

5.1      West Sussex County Council

•      Mid Sussex District Council

6.        Committee Minutes: To receive and where appropriate, consider the recommendations of the:

• Planning Committee (2 June 2025): There were no recommendations for Council. 

• Community Engagement Committee (12 June 2025):  There was one recommendations for Council: 

CE25/26.009.     RESOLVED: That the Committee RECOMMENDS to Council that the 2026 Annual Parish Meeting be held as a smaller, simpler event that meets the legal requirements, but adopts a more informal, open forum or round-table format, to encourage forward-looking discussion between electors and councillors.

• Finance, Governance & Estates Committee (19 June 2025) There were no recommendations for Council.

RECOMMENDATION:  That the Council RECEIVES the minutes of the following Committees and AGREES the above recommendations:

1. Planning Committee (2 June 2025)
2. Community Engagement Committee (12 June 2025)
3. Finance, Governance & Estates Committee (19 June 2025)

• Casual Vacancy:  To consider a timetable to co-opt a councillor to fill the current vacancy.  To note that an official ‘Notice of Vacancies’ was displayed until 1 May 2025 to permit ten or more electors to call for a by-election. No such call was made, so it is proposed that the co-option advert is displayed from 30 June 2025 to 17 September 2025, to aim to fill the vacancy the 25 September 2025 Council meeting.

8.        Sayers Common Village Sign:  To consider a request from the Sayers Common Village Society to have the village sign lettering gilded. 

9.        Hurst College Footpath Diversion Order:  To consider a request from Hurst College regarding their footpath diversion proposal.

10.      Reports from Representatives on Outside Bodies: To receive reports from representative on outside bodies.

11.      To note any information items, correspondence received or requests.

Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.