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Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Committee Members are summoned to attend the MEETING of the Finance & Governance Committee to be held on Thursday 14 October 2021 at 7.30pm in the Hurstpierpoint Village Centre Conference Room.  Members of the public have a right to and are invited to attend the meeting.

Sarah Groom, Clerk to the Council & Responsible Finance Officer                           Friday 8 October 2021

Committee Membership: Cllr Malcolm Llewellyn (Chair), Cllr Duncan Ranger (Vice-Chair), Cllr Allan Brown, Cllr Peter Griffiths, Cllr Rodney Jackson, Cllr Seth Jee, Cllr John Lowman, Cllr Claire Majsai, (plus one vacancy).

  1. Apologies for absence:  To receive and accept apologies for absence.
  2. Declarations of interest: To note any declarations of interest. 

3.        Minutes of the previous meeting of the Finance & Governance Committee: To receive and adopt the minutes of the 16 September 2021 Finance & Governance Committee meeting.

4.        Adjournment for questions from the public: To consider adjourning the meeting in accordance with Standing Orders, to receive questions from members of the public. 

5.        Payments and receipts for Month 6 (September 2021): To note:

5.1         Payments of £25,856.65 (excl. VAT).

5.2         Receipts of £138,111.92 (VAT Not Applicable).  This includes the second half year precept payment of £132,260.00)

6.        Financial monitoring for Month 6 (September 2021): To note the account records in accordance with the Financial Regulations of the Parish Council, as follows:

6.1         Bank Reconciliations.

6.2         Balance Sheet.

6.3         Detailed Income and Expenditure by Budget Heading. 

6.4         Quarterly VAT Return.

7.        Deposits and investment:  To note that as of 30 September 2021, the Parish Council held the following balances:

Financial InstitutionAccount TypeMaturity DateAmount
Unity TrustCurrent accountn/a£473,348.68
Nationwide95 Day Savings Account95 days’ notice£84,336.72
Cambridge & Counties BS3 Year Fixed Term Bond10/05/2021£48,000.00
Cambridge & Counties BS3 Year Fixed Term Bond14/11/2021£36,559.10
United Trust Bank1 Year Fixed Term17/12/2021£85,000.00
Hodge Bank1 Year Fixed Term13/01/2022£85,000.00

The Committee is asked to note that at 30 September 2021 a further £46,396.80 is held with the CCLA. 

8.        Review of 2020/21 External Audit Report: To note the comments made on the External Auditor’s (Moore West Sussex) Certificate for the 31 March 2021 accounts.

9.        Half Year Financial Analysis: To review and assess the Parish Council’s financial position at the half year stage and agree any actions or remedies required.

10.      Budget and Precept Setting Timetable: To review the proposed timetable, principle and assumptions to commence the budget setting exercise for 1 April 2022 to 31 March 2023.

11.      To note any further information items, correspondence received or requests.Protocol for filming and recording at public meetings:  The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.