hurstpierpoint logo

Hurstpierpoint & Sayers Common
Parish Council

Dear Councillor,

Members are summoned to attend the Community Engagement Committee Meeting to be held on Thursday 3rd November 2022 at 7.30pm in the Conference room in the Village Centre. Members of the public have a right to and are invited to attend the meeting.

Sarah Groom Clerk to the Council                                                                                                              28th October 2022


1. Apologies for Absence: To receive and accept apologies for absence.

2. Declarations of interest: To receive and record any declarations of interest.

3. Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 11th August 2022 Community Engagement meeting.

4. Adjournment for Questions from the Public: To consider adjourning the meeting, to receive questions from

members of the public in accordance with Standing Orders.

5. Hurstpierpoint Fire Station: Recent fires in the community has raised concerns with the crew members on how best it is to engage with the community, particularly the more vulnerable. The committee is asked to discuss with the representative from Hurstpierpoint Fire Station on their issues and concerns and ways the Parish Council may be able to help.

6. Parish Council Grant Applications:

New Grant Applications to be considered 2022/23:

Grant Budget Total 2022/23: £4,000

Grant Budget Remaining 2022/23: £3,700

OrganisationGrant Request ForAmount RequestedDate Grant Approved
Cycling without Age Hurst & HassocksContribution towards trishaw servicing and parts.£500 
Hurst Re-thinkTo cover promotional and marketing costs for our activities for the next 4-6 months.£250 
1st Hurstpierpoint Scout GroupTo purchase new hi-vis vests that fit all members of the Scout Group from 6-year-olds to the adult volunteers.£242.50 
HopeResources for the monthly playtime sessions Hope runs at the Melting Pot Café.£500 
CancerviveContribution towards our running cost in the office.£500 
Hurstpierpoint Gymnastic ClubSupport of financially needy families who attend the club.£500 

6.1 Health & Wellbeing Budget

Health & Wellbeing Grants budget 2022/2023 £1,000

Health & Wellbeing Projects budget 2022/2023 £1,000

New Health & Wellbeing Grant Applications to be considered 2022/23:

OrganisationGrant Request ForAmount RequestedDate Grant Approved
Age Uk West Sussex, Brighton & HoveTo help enable us to provide social activities in the community to help reduce social isolation and loneliness in older people.£500 
BefriendedBefriended’s response to the cost-of-living crisis is to provide a free thermal banket to older people living in our community with ten top tips for saving energy.£500 
Mindfulness and Meditation GroupThe funds will be used for the costs of room hire, materials, refreshments and other associated costs.£500 

7. Community Initiatives and projects:

7.1 Budget Monitoring: To receive the budget monitoring report for the Committee.

Ref: 7.1 CE Nominal Ledger

Ref: 7.1 Detailed Income & Expenditure

7.2 Draft Budget 2023/24 for F&G: To review and assess the Committee’s budget requirements for 2023/24 and submit the detail to the Finance & Governance Committee. 

Ref: 7.2 Community Engagement Committee Budget 2023 2024 DRAFT

RECOMMENDATION: The committee AGREE to present the Draft Community Engagement budget to the Finance & Governance Committee in November.

7.3 Review of Action Plan: The committee is asked to review V4 of the action plan which contains updates as discussed in the Community Engagement meeting held on the 11th August 2022. The committee is also asked to discuss the briefing note outlining a proposal to change the action plan format.

Ref: 7.3 Community Engagement Action Plan V4 August 2022

Ref: 7.3 Proposal for Community Engagement Action Plan

RECOMMENDATION: The committee AGREE to adopt V4 of the Community Engagement Action Plan.  The Committee AGREE to creating a new version of the action plan in May each year and archiving the status updates in a separate document that will always be available to refer back to if required.

7.4 High Street Update: A verbal update will be brought by Cllr Bedford and Cllr Ranger.

7.5 Networking Meeting:  The committee are asked to note that a meeting was held on the 22nd September 2022 with Mid Sussex Voluntary Action to discuss a networking event in January 2023. The Networking event will be organised for the 26th January 2023 by the Assistant Clerk.

Ref: 7.5 Networking event in partnership with MSVA

7.6 Hurstpierpoint Village Centre Action Plan: The committee is asked to discuss possible actions from the report including the Clerks proposal.   

Ref: 7.6 Hurstpierpoint Village Centre Action Plan

Ref: 7.6 Hurstpierpoint Village Centre Action Plan – Proposal

RECOMMENDATION: The committee AGREE to the proposal as set out in the email from the Clerk and AGREE to action the points.

7.7 Annual Parish Meeting 2023: An Events Working Group meeting was held on the 4th October 2022 to discuss concepts for the Annual Parish Meeting in May 2023.

Ref: 7.7 Events Working Group Proposal for the 2023 Annual Parish Meeting

RECOMMENDATION: The committee AGREE to holding the next Annual Parish Meeting at the Village Centre focusing on a volunteering theme and building on the success of the last two years.

7.8 Youth Provision Meeting: A meeting was held on the 18th October 2023 to discuss the Youth Offer in the parish.

Ref: 7.8 MINUTES Youth Offer Meeting 18th October 2022

7.9 Hurst Meadows Volunteer Group: The Chair will brief the committee on the work of the volunteer group.  

7.10 Hurstpierpoint Food Bank: The Chair will brief the committee on a meeting held on the 20th October 2022.

Ref: 7.10 Food Bank Meeting 20th October 2022 – Actions

8. Publicity: The Committee is asked to note the following:

8.1 Communication: A communication meeting was held on 20th October 2022 between the Chairman, Clerk, Chair of Communication and the Assistant Clerk. The Chair will brief the committee.

Ref: 8.1 Actions for the Communication Strategy Meeting – 20th October 2022

8.2 Website: Regular updates and maintenance of the website is carried out by the Parish Office to ensure all our policies, reporting and financial information is up to date. The Hurst Meadows page now has available the Orchard Booklet and the Allotment page has a newly produced allotment map showing all the plots and the size of the plot.

8.3 Social Media: The Facebook page continues to grow and is regularly used by the Parish Office. The page currently has 790 followers.  

9. Information Items, Correspondence Received and Requests: