Dear Councillor,
Members are summoned to attend the Community Engagement Committee meeting to be held on Thursday 12 June 2025 at 7.30pm at Sayers Common Village Hall. Members of the public have a right to and are invited to attend the meeting.
Sarah Groom, Clerk to the Council Friday 6th June 2025
Committee Membership: Cllr Claire Majsai (Chair), Cllr Bob Sampson (Vice Chair), Cllr Mike Avery, Cllr Helen Bedford, Cllr Duncan Ranger, Cllr Lindsay Thompson, Cllr Susan Dyke, Cllr Sarah Baldey and Cllr Annette Street
AGENDA
1. To Elect the Vice Chair of the Committee for the next year
2. Apologies for Absence: To receive and accept apologies for absence.
3. Declarations of interest: To receive and record any declarations of interest.
4. Minutes of the Previous Meeting of the Community Engagement Committee: To receive and adopt the minutes of the 3 April 2025 Community Engagement Committee meeting.
5. Adjournment for Questions from the Public: To consider adjourning the meeting to receive questions from members of the public in accordance with Standing Orders.
6. Review of Action Plan: To review, agree and update Version 1 of the 2025/2026 Action Plan.
7 Budget Monitoring:
7.1. To review the Budget Monitoring Report for the Committee including:
a) The Nominal Ledger (year to Date)
b) Detailed Income & Expenditure at 31 May 2025.
8. Parish Council Grant Applications:
8.1. New Small Grant Applications to be considered 2025/26: To consider grant applications:
Grant Budget 2025/26: £4,500. Budget Remaining £4,500
| Organisation | Grant Request For | Amount Requested | Awarded 2024/25 |
| a) Cycling without Age | Towards insurance and upkeep of trishaws | £600 | N/A |
| b) Age UK | Towards memory cafés at Court Bushes | £500 | £1,000 |
| c) Hurstpierpoint Pre-School | Towards new bikes and scooters | £500 | N/A |
8.2. Community Events Grant Applications to be considered 2025/26 To consider grant application:
Grant Budget 2025/26: £4,500. Budget Remaining £3,500
| Organisation | Grant Request For | Amount Requested | Awarded 2024/25 |
| Hurstfolk | PA system, lights & crew for free events | £1,189 | £579 (of £2,414.28 requested) |
| St Lawrence Fair | Towards first aid cover for the weekend | £750 | £750 (full amount requested) |
| Hurst Festival | Towards Super Sunday Free event | £2,000 | £2,000 (of £3,000 requested) |
8.3. Health & Wellbeing Grants Budget 2025/26: To consider grant application.
Grant Budget 2025/26: £1,000 Budget Remaining £1,000
There were no Health & Wellbeing Grant application received.
8.4. Health & Wellbeing Projects
Budget 2025/26 £1,000 Budget remaining £743.20
There were no new Health & Wellbeing projects
8.5. Sustainable Communities Grant Applications to be considered:
Sustainable Communities Budget 2025/26 £1,500. Budget remaining £1,500
There were no Sustainable Communities grant applications received.
9. Events Working Group: To receive the notes from the Events Working Group meeting held on 19th May,
including review of the APM and plans for the St Lawrence Fair, to discuss the future format of the APM and make a recommendation to Council.
10 Information Items, Correspondence Received and Requests:
10.1 Reeds Lane Consultation Results: To note the results of the Reeds Lane Recreation Ground Phase 2 consultation.
10.2. High Street Update: To receive averbal update from Cllr Bedford and Cllr Thompson.
10.3. External Communication: To receive a verbal update on communication from Cllr Majsai.Communications Strategy Working Group held on 3.4.2025
Protocol for filming and recording at public meetings: The Council has a protocol for public filming, recording and photography at its meetings, which is available on the Council’s website or on request at the Parish Office.